Events and Volunteer Coordinator

Equality Ohio is seeking our next Events & Volunteer Coordinator to support key organizational events throughout the year. This role is ideal for an experienced event coordinator who thrives in dynamic, community-centered environments and enjoys bringing people together through thoughtful planning and meaningful engagement. Our Events & Volunteer Coordinator will support our presence at Pride celebrations across the state by coordinating materials, supplies, logistics, schedules and volunteers for approximately a dozen festivals Equality Ohio will attend in 2026.

This role will also support the execution of a series of fundraising events throughout the year including Equality’s Ohio’s annual Advocates and Allies gala in October.

SUPERVISOR | Director of Development and Communications

Contract Salary | $25/hour

CLASSIFICATION | Independent Contractor (up to 30 hours/week)

LOCATION | Columbus, Ohio
-based is preferred, in-state location is flexible. We have physical offices in Columbus and Cleveland, and we are a hybrid remote / in-person work environment.

Duties

• Lead a collaborative planning process to define goals, roles, and responsibilities for the 2026 Pride season and other key events.
• Coordinate all logistical aspects of Pride participation, including registrations, schedules, supplies, materials distribution, budgets and internal documentation.
• Assess event-specific material and staffing needs; prepare and manage event budgets: order, track and distribute materials statewide and monitor inventory and reordering needs throughout the season.
• Support the annual review and implementation of Pride safety plans, including assisting with the development and delivery of safety training for staff and volunteers in coordination with the Advocacy Team.
• Recruit, train, schedule and support volunteers, staff, and board members; communicate timely and accurate information regarding roles, shifts and logistics and collect post-event feedback to support continuous improvement.
• Represent the organization at Pride festivals, planning meetings, webinars and partner events as needed.
• Ensure accurate collection, entry and syncing of event and outreach data by maintaining functional electronic devices, providing paper backup options and entering all collected data into internal systems.
• Provide planning and logistics support to other key Equality Ohio events.
• Participate in internal meetings, utilize organizational communication and data systems, and uphold the organization’s mission, values and commitment to equity and inclusion.
• Serve as the primary point of contact with Pride organizers and external partners and collaborate with the Communications Department to provide accurate event information and content for public communications
• Assist with general marketing and communications administrative duties
• Participation in internal staff meetings, including weekly TouchPoints, monthly staff meetings, equity trainings, and period retreats and strategic planning sessions
• Adapting to and utilizing internal communications and document retention protocols and platforms
• Providing content and expertise to inform grant proposals and reports and funder communications as needed
• Other duties as assigned.

Candidates are required to be/have:

• 2+ years of experience in an office or campaign environment
• Ability to work evenings and weekends as most Pride events take place on the weekends
• Strong understanding of digital platforms, social media management, and content creation (videos, photos, etc).
• Unwavering commitment to addressing the needs of LGBTQ+ Ohioans
• Awareness of the issue priorities, policy battles, and experiences of LGBTQ+ Ohioans
• Demonstrated passion for public interest and social justice work with a particular passion for the mission of Equality Ohio
• Familiarity with Race Equity and its relationship to the LGBTQ+ community and experience utilizing a Race Equity approach in organizing
• Proven ability to develop strategy, set goals and deliver results in a fast-paced, mission-driven environment.
• Strong leadership, management and interpersonal skills; commitment to diversity, equity, and inclusion.
• Be proficient with Google Workspace applications and Google Drive
• Be willing to travel and have a valid driver’s license and access to a reliable vehicle with insurance

We prefer but do not require the following qualifications and skills:

• Direct experience working at an LGBTQ+ or trans-focused movement organization
• Previous Pride festival experience (as a volunteer or organizer)
• Experience with project management tools, including MOCHAs
• Demonstrated experience delegating responsibilities across a variety of roles
• Willingness to and comfort with making verbal and written appeals for monetary support
• An understanding that the process of changing hearts and minds is not overnight or immediate, which is a core element of our theory of change
• Familiarity with a CRM (Customer Relationship Management) system and experience with Every Action in particular
• An…