Program Administrator

• Provides administrative support and performs non-routine, complex administrative tasks assigned by and on behalf of the Bureau Chief of Security
• Independently make decisions and judgements involving non-legal interpretation of policies and procedures and take appropriate action
• Responds to communication from departmental and non-departmental entities
• Research and drafts response for Bureau Chief of Security signature
• Reviews various reports for Bureau Chief of Security by checking for completeness and accuracy of information and compliance with procedures including departmental clear-out Transportation both in state and interstate compact fiscal, EEO, training and institutional site visits, vulnerability assessments and internal management audits
• Coordinates the logistical needs of the Bureau Chief of Security’s areas (e.g. travel needs, hotel acquisition for employees)
• Composes and types and tracks reports for Bureau Chief of Security (e.g., site visit reports vulnerability reports) represents Bureau Chief of Security on various departmental committees
• Organizes and coordinates meetings and conferences with outside agencies
• Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications
• Gathers facts and information to produce the required reports (e.g. Office of Prison Weekly Report requirements)
• Handles and enters confidential reports/information that occur within the Bureau Chief of Security’s assigned area.
• Perform secretarial and routine tasks for the Bureau Chief of Security
• Maintains Bureau Chief of Security’s calendar (e.g., schedules meetings, appointments and interviews)
• Takes and transcribes meeting minutes and minutes of other events as directed by the Bureau Chief of Security
• Screens all incoming telephone calls
• Acts as liaison between the Bureau Chief of Security, other government agencies, the general public, other institutions and/or the Office of Prisons
• Answers and/or refer to appropriate staff sensitive telephone calls regarding inmates or employees
• Distributes and/or routes all incoming mail and reports
• Reviews supply inventory and orders for the Bureau Chief of Security when necessary
• Requests for new equipment as necessary
• Maintains the Bureau Chief of Security’s filing system by adding new information and discarding obsolete information

36 mos. trg. or 36 mos. exp. in business administration, management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

Or completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

Or equivalent of Minimum Class Qualifications For Employment noted above.

Job

Skills:

Program Management