US Properties and Facilities Manager

The U.S. Properties and Facilities Manager is responsible for overseeing the maintenance, day-to-day operations, and overall management of all physical assets within the organization’s property portfolio and facility operations. This role involves effective management of all company-owned and leased properties, including facilities maintenance, capital improvements, space optimization, and adherence to safety and regulatory standards. The position reports to the Executive Assistant.

• Assist with overseeing the organization’s property portfolio, including leased, owned, and managed properties within the United States.
• Collaborate with senior leadership to develop and execute property strategies that align with the company’s goals and ensures operational efficiency.
• Identify opportunities for property acquisition, lease negotiations, and dispositions in line with business objectives.
• Assist in negotiations, manage, and oversee all agreements for all facilities and properties.
• Maintain lease records, track renewal dates, and ensure compliance with contractual obligations.
• Develop relationships with landloards, property managers, and leasing agents to ensure favorable terms.
• Manage the day-to-day operations and maintenance of facilities, ensuring they are clean, safe, and operational.
• Oversee the maintenance, repair, and upgrade of building systems, including HVAC, plumbing, electrical, and security.
• Oversee the administration and management of all aspects related to facilities, ground, vehicles, furniture, equipment, supplies, cleaning services, pest control, and related contract services.
• Assist with establishing and manage maintenance schedules, preventative maintenance programs, and emergency response protocols.
• Monitor energy use and environmental systems to optimize efficiency and reduce operational costs.

• Assist with developing and managing budgets for property and facilities operations, ensuring expenses remain within budget while optimizing resources.
• Monitor operating costs, track expenditures, and develop cost-saving initiatives for facilities and properties.
• Assist in purchasing and procurement of office equipment, furniture, and supplies across all sites as per Company Policies.
• Collaborate with senior leadership to oversee the financial aspects of property transactions (purchases, leases, sales).

• Assist with planning, coordinating, and managing capital improvements projects, including property renovations, expansions, and new construction.
• Ensure projects are completed on time, within scope, and on budget, while maintaining quality standards.
• Work with external contractors, architects, and vendors to ensure the successful execution of construction and improvement projects.
• Oversee space planning and reconfiguration of property layouts to meet the evolving needs of the organization.

• Ensure compliance with building codes, regulations, company policies, and safety standards.
• Collaborate with the ERP team to ensure seamless integration of facility operations with enterprise systems.
• Work closely with safety teams to implement and maintain workplace safety protocols.
• Support business continuity planning by ensuring facilities are prepared for emergencies, disasters, and operational disruptions.
• Implement and maintain emergency preparedness procedures for all locations.
• Work with security teams to ensure access control and office security measures are in place.

• Minimum of 3 years of experience in property and facilities management, with at least 2 years in a leadership role.
• Experience working in a multi-site office environment.
• Background in real estate, property management, or corporate facilities management.
• Proficiency in facilities management software, procurement systems building systems, and preventive maintenance programs.
• Excellent verbal and written communication skills, with the ability to interact with teams, vendors, and senior management.
• Ability to manage multiple tasks and projects with competing deadlines.
• Ability to…