Facilities Supervisor

Nature and Scope

The Facilities Supervisor position involves supervising repairs and maintenance activities to keep the facility equipment (i.e. office, security, comfort cooling, and general equipment) operational and in compliance with Good Manufacturing Practices. This position will assist the Facilities Manager in managing and directing daily tasks within the department for all Ohio sites.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Identify and track facility PM tasks to completion within the CMMS system.
• Tracking to include identifying new needs, opening work orders, and executing them.
• Follow written PM procedures, accurately complete PM paperwork, including work orders and logbooks in accordance with existing company policies, procedures, Current Good Manufacturing Practices (cGMP), and health and safety requirements.
• Coordinate access to equipment, working around customers' needs.
• Lead, schedule, and oversee facilities technicians during the absence of the Facility Manager.
• Assign, review, and approve department work orders in BMRAM CMMS to ensure timely completion of work.
• Coordinate daily priorities with the Facility Manager, Manufacturing, Quality, EHS teams, and other departments.
• Strong communication and leadership skills to manage technicians, vendors, and cross-functional teams.

• Respond to customer requests and/or alarm conditions.
• Assess equipment failures/breakdowns, systematically identify problems, and restore to operation.
• Accurately document repair activities.

• Assist with onboarding new hires.
• Complete facility maintenance projects (painting, light carpentry, drywall, lighting, etc)
• Coordinate with Site Service Providers (security, fire protection, landscaping, snow removal, pest control, etc.).
• Troubleshoot issues that arise.
• Assist and supervise facilities technicians.

• Schedule and coordinate contractors with customers and building management.
• Support contractors performing tasks within buildings.
• Ensure that contractors follow company safety and cGMP standards.
• Oversee technical quality of work performed.

• Identify potential facilities projects and recommend to Facility Manager.
• Coordinate necessary parts and equipment needed for the project, including creating ePRFs and CARs.
• Manage small projects to completion.
• Perform any other tasks/duties as assigned by management.

• Maintain accurate and completed repair logs and change control documentation.
• Review and approve technician work orders for accuracy and GMP compliance.
• Generate reports on recurring issues and trends.
• Create new requisition on the PO system to generate POs and approve for payment.
• Participate in deviation investigation and provide reports as required.
• Support facility manager in generating reports for audits.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Required
  • High School Diploma or GED required or a minimum of 5 years of experience in maintenance in a manufacturing or lab environment. Bachelor's degree in a technical field preferred.
  • 1 to 3-years of leadership experience required and/or has demonstrated the ability to lead, coach or mentor a team or group.
  • Basic knowledge of electrical systems and electronics.
  • Basic understanding of pneumatic, electrical, and mechanical control systems such as PID Controllers, smart devices, programmers/communicators, and multimeters.
  • Working knowledge of Microsoft Office Applications, including Microsoft Word, and Excel.
  • Ability to clearly understand, describe and neatly document technical issues and work performed.
  • Hands-on ability to isolate problems and identify root cause of issues.
  • Must be able to read documents in Standard English such as Standard Operating Procedures, maintenance schedules and operating manuals.
• Preferred
  • Experience working in a Pharmaceutical or similar regulated industry.
  • Working understanding of cGMP, GDP, and FDA requirements as they apply to maintaining a plus.
  • Basic understanding of engineering principles as they apply to facility equipment.
  • Basic knowledge of Building Automation Systems.
  • Experience in troubleshooting mechanical and electrical control problems.
  • Working knowledge of OSHA safe work practices.
  • Ability to read P&IDs, electrical drawings, and blueprints.
  • Comfortable working in a production environment with multiple priorities.
  • Basic knowledge of CMMS (computerized maintenance management systems).
  • Flexibility to work multiple shifts and off hours during shutdown, plus some overtime.
  • Basic knowledge of Siemens BAS system.

• Employee must be able to…