Director – Women’s Fraternity – Ohio State University

About the FHCFormed in the Summer of 2010, the Fraternity Housing Corporation (FHC) exists to provide safe, competitive and attractive housing and meeting facilities for the members of Alpha Gamma Delta.

Our Mission:
The Fraternity Housing Corporation elevates the value of Alpha Gamma Delta membership through the provision of the highest quality living and learning environments.

Our Message:
Live With Purpose.

Job Summary:

The live-in House Director manages the day-to-day operations of the chapter house, including various administrative tasks, security of the chapter facility, environmental safety, oversight of the physical facility and its grounds, management of resident emergencies, assistance with portions of the meal service program, repairs and maintenance, cleanliness, basic financial matters and supervision of vendors and hired staff as applicable. Working closely with the assigned Regional Property Manager, the House Director will ensure the highest quality of service is provided, while carrying out all chapter house rules/bylaws, Fraternity, FHC and/or University policies for a comfortable and safe living environment for Alpha Gamma Delta chapter members.

The House Director lives at the chapter facility and must be present seven days and nights weekly excluding extended holiday breaks when the facility is closed. Accommodations: 1 bedroom suite.

• Administration
• Communicate via phone or teleconference at least once a week with Regional Property Manager
• Submit House Director report weekly
• Communicate in-person at least once a week with Director of Property and Head Chef
• Schedule and conduct the opening and closing of the chapter house
• Schedule and conduct at least one house meeting per semester or quarter
• Maintain a master calendar with the university dates, holidays, chapter events, major repairs, etc.
• Manage on‑going vendor relationships and help negotiate contracts
• Ensure compliance with policies, rules and regulations by Alpha Gamma Delta, the Fraternity Housing Corporation, university, Chapter and other local authorities such as public health departments
• Keep up-to-date information files and records on keys, furnishings/appliances, general maintenance, residents, employees, vendors, security system, etc.
• Maintenance
• Manage repairs under $500
• Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager
• Coordinate routine maintenance and inspections
• Help create strategy for long-term care and upkeep of facility
• Housekeeping
• Coordinate, schedule and supervise the work responsibilities of the housekeeping staff
• Develop a standard cleaning routine
• Order and maintain adequate levels of cleaning supplies and equipment
• Arrange for yearly deep cleans of floors, rugs and furniture
• Arrange for lawn, ground and exterior maintenance
• Arrange for regular pest control service
• Perform light cleaning or disinfecting as needed
• Environmental safety
• Schedule and conduct regular inspection of the chapter house and surrounding grounds
• Ensure that all electrical, plumbing and heating/cooling systems are in line with code and in proper working order
• Regularly inspect all safety and related devices including fire extinguishers, exit doors, smoke detectors, exit lights, alarms, locks, etc.
• Complete three fire drills throughout the academic year
• Financial Management
• Handle minor purchases such as daily operational expenses
• Collect invoices from vendors, verify their amounts and work completed, and scan copies to Regional Property Manager for payment
• Reconcile monthly credit card statement
• Chapter Support
• Manage and/or be the first responder to member incidents and emergencies
• Meet regularly with chapter members, officers and advisor leadership to discuss house operations and use
• Be present at certain chapter events;
  Communicate effectively with advisors, parents, alumnae, university representatives, community members and other guests

• Goal and team oriented, able to work closely with people while exhibiting a positive attitude
• Organized and able to work and make sound…