Certified Paralegal

Overview

Certified Paralegal (260000FS)

Organization:
Secretary of State

Agency Contact Name and Information:
Ambra Storay

Unposting Date:
Feb 4, 2026, 4:59:00 AM

Work Location:

SOS Civic Center Dr 1 180 Civic Center Dr Floor 1 Columbus 43215

United States of America-OHIO-Franklin County-Columbus

$55,861.52 PR 10 Step 1

Full-time

Work Hours:

8-5

Union:
Secretary of State/CWA

Professional

Technical

Skills:

Basic Documentation, Customer Service, Administrative support/services

Professional

Skills:

Attention to Detail, Collaboration, Customer Focus, Problem Solving

About Us:

As Ohio’s Secretary of State, Frank LaRose is doing his part to deliver a thriving democracy and a prosperous economy for all Ohioans. In his role as the state’s chief elections officer, he is working to ensure that Ohio’s elections are both secure and accessible. And, as the first stop for new businesses in the Buckeye State, he is assisting entrepreneurs as they receive articles of incorporation for a new business.

Under the direct supervision of the Deputy Director of Business Services, the Paralegal supports the Business Services Division by conducting legal reviews and research related to complex business filings. This position applies specialized knowledge of the Ohio Revised Code, agency policies, and legal procedures to assess the statutory compliance of documents submitted for filing with the Secretary of State. Responsibilities include processing and evaluating a range of legal filings such as mergers, dissolutions, trademarks, and business trusts, and determining their eligibility for acceptance.

The Paralegal communicates statutory and procedural requirements to the general public, attorneys, and business representatives, and provides guidance to internal staff on document standards. This role also supports the Business Services Legal Counsel, manages direct customer interactions, and assists with document processing tasks, including the issuance of Certificates of Good Standing and the preparation of related correspondence. The position requires the use of internal document management systems and collaboration with other team members to ensure accuracy, efficiency, and compliance in all business filing operations.

• Legal Review & Research
  • Conducts legal research using the Ohio Revised Code, Secretary of State policies and procedures, and other reference materials to determine the legality and acceptability of submitted business filings.
  • Performs detailed legal review of complex documents, including mergers, consolidations, dissolutions, business trusts, and intellectual property filings (e.g., trademarks, service marks).
  • Interprets and applies relevant statutes and agency regulations to assess document compliance and determine acceptance or rejection.
• Document Processing & Compliance
  • Processes and evaluates all levels of business filings submitted to the Secretary of State for statutory and procedural compliance.
  • Determines document acceptability based on legal criteria and prepares correspondence to communicate filing status or request additional information.
  • Creates batches for daily processing and completes related batch control and balancing functions.
• Customer and Public Service
  • Informs and educates the general public, legal professionals, and business owners about filing requirements and statutory obligations.
  • Provides direct customer service by responding to inquiries, offering filing guidance, and resolving complex issues related to document submissions.
  • Assists in the Customer Service telephone area and delivers support in high-volume customer contact settings.
• Internal Support and Collaboration
  • Offers guidance and support to other Paralegals, Legal Assistants, and Customer Service Assistants to ensure consistent application of legal standards.
  • Collaborates with Business Services Legal Counsel as needed for legal interpretation and case-specific advice.
  • Performs operational support tasks using document management systems and ensures accuracy of entered data.
• Additional Duties
  • Issues official…