Recruiting Coordinator

Recruiting Coordinator (Contract-to-Hire)

Contract/Contract-to-Hire

Hybrid after 30 days (2-3 days/week in-office)

Talent Acquisition & Human Resources

Support the Talent Acquisition team along with shared HR duties. This will be a contract-to-hire position, with the potential to transition into a full-time role based on performance and business needs. The role is critical in ensuring smooth and professional candidate experience while maintaining efficient recruiting operations.

Talent Acquisition Manager

This is an hourly, non-exempt position that reports Monday—Friday. Opportunity for hybrid work after 30-days.

Employee is expected to conduct all business in accordance with Company policies and procedures, all published handbooks, Fair Housing laws (both Federal and local), the Americans with Disabilities Act, the Fair Credit Reporting Act, the National Labor Relations Act, and all other laws pertaining to the multi-family industry. Specific responsibilities and duties include, but are not limited to:

• Source qualified candidates using Indeed, Linked In and ATS tools
• Schedule interviews between candidates and TA/hiring managers
• Manage scheduling across multiple calendars
• Maintain and update applicant tracking system (ATS) records
• Post job openings across job boards
• Assist with candidate communications and follow-ups during the pre-screening process
• Prepare onboarding documentation
• Support pre-employment processes (onboarding follow-ups and drug screens)
• Maintain confidentiality of candidate and company information
• Provide general administrative support to the Talent Acquisition and HR team

• Handle electronic and telecommunications with prospective candidates
• Maintain accurate data entry in the ATS and HRIS, and other administrative reports.
• Qualify candidates through various recruitment verticals (Indeed, Linked In, Clear Company)
• Support in the pre-employment process of candidates (background checks, motor vehicle record checks, drug screens)
• Assist with file organization and uploading documents into the HRIS and ATS
• Support various projects for TA and HR teams
• Handle administrative functions, to include clerical and reception responsibilities

• 1–3 years of experience in recruiting coordination, HR administration, or administrative support
• Strong organizational skills and attention to detail
• Experience working with various applicant tracking systems and coordinating ATS/HRIS projects
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Suites
• Professional, polished, and candidate-focused demeanor

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 40% of time is spent on feet and 60% sitting at desk.
• Have occasional need (33% to 66% of the time) to perform the following physical activities:
  • Bend/Stoop/Squat Pick up litter, filing
  • Climb Stairs Inspect and show property
  • Push or Pull Inspect and show property, open and close doors
  • Reach Above Shoulder Inspect property, store/retrieve supplies
• Have frequent need (33% to 66% of the time) to perform standing and walking activities related to inspecting and presenting property.
• Constant need (66% to 100% of time) to perform the following physical activities:
  • Writing/Typing Corporate, resident communications
  • Grasping/Turning Telephone, doorknob use
  • Finger Dexterity Operation of office equipment
• Lifting/Carrying (paperwork, deliveries, files, miscellaneous):
  • Over 25 lbs. Rare need (less than 1% of the time)
  • 20 lbs.
    
    - 25 lbs. Occasional need (1% to 33% of the time)
  • Less than 20 lbs. Frequent need (33% to 66% of the time)
  • Under 10 lbs. Constant need (66% to 100% of the time)

• Constant need (66% to 100% of the time) to complete forms, read and review reports and a wide variety of correspondence, view computer screen. Frequent need to see small detail.
• Frequent need (33% to 66% of the time) to see things clearly beyond arm's reach (inspecting community, neighborhood surveys).
• Must be able to determine colors properly because of decorating, design, paint colors, etc.

• Constant need (66% to 100% of the time) to communicate over telephone and in person with property owners, corporate and resident management, vendors, and residents.

• Constant need (66% to 100% of the time) to communicate over telephone and in person.

• Moderate need (20% to 25% of the time) to inspect apartment community and surrounding neighborhood, make trips to the bank and other local businesses.
• Must have reliable transportation as necessary to safely and effectively carry out the responsibilities listed above.

• Indoors (66% to 100% of the time); outdoors, all conditions (33% to 66% of the time).
• Occasional exposure to caustics, solvents, oils, fumes, flammables,…