Financial Systems Coordinator

A multi-office professional services organization is seeking a Financial Systems Coordinator to serve as the primary liaison between Billing and IT. This role is responsible for supporting, configuring, and optimizing the firm’s financial systems, with a strong emphasis on Aderant timekeeping and billing functionality.

The ideal candidate brings hands‑on Aderant experience and a strong understanding of billing workflows, financial data integrity, and reporting.

• Serve as the primary point of contact for Aderant timekeeping and billing applications
• Configure and maintain master data including timekeeper and matter setup, rate tables, billing rules, cost codes, and client attributes
• Manage user access, permissions, and security roles in coordination with IT
• Support end‑to‑end billing workflows including prebills, edits, write‑downs, split billing, alternative fee arrangements, and final invoice delivery
• Monitor and resolve system issues impacting time entry, WIP, expense processing, invoice submission, and related workflows
• Ensure accuracy and reconciliation across time, billing, general ledger, and subledger data
• Build and maintain standardized reports and dashboards related to billing status, realization, time compliance, and aged WIP/AR
• Partner with internal stakeholders to gather business requirements and translate them into functional system enhancements
• Liaise with software vendors to log, track, and resolve support tickets
• Document system processes and support ongoing financial systems improvements

• 3+ years of experience supporting financial systems within a professional services or legal environment
• Strong hands‑on experience with Aderant Expert, including timekeeping and billing modules
• Experience supporting eBilling platforms and related financial system integrations
• Working knowledge of reporting tools such as SQL, SSRS, or Power BI preferred
• Understanding of professional services accounting concepts including WIP, realization, AR aging, rate management, and revenue recognition
• Advanced Excel skills including pivot tables, lookups, and reconciliation functions
• Strong analytical and troubleshooting abilities
• Detail‑oriented with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive financial data with discretion and confidentiality

Compensation and benefits:
Eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.