Financial Analyst

Overview

In this role, you’ll support the agency’s financial operations by reviewing, processing, and tracking accounting and purchasing transactions in the Ohio Administrative Knowledge System (OAKS). Your work helps ensure agency funds are spent correctly, coded accurately, and in compliance with state and federal rules.

• Review and analyze accounting records, financial statements, and other financial reports to ensure accuracy, completeness, and compliance with reporting and procedural standards.
• Examine transactions before they are entered into OAKS, including purchase orders, requisitions, commitments, vouchers, and payment card transactions.
• Encumber funds for agency expenses and track expenditures by the appropriate fund, program, or area.
• Review purchasing and accounting documents submitted by agency staff to confirm all required information and approvals are included.
• Ensure required purchasing documentation (such as applicable government purchasing requirements) is accurate and complete.
• Determine the correct accounting codes for spending requests based on the relationship of the purchase to agency programs and funding sources, including federal funding (FFP).
• Review contracts (e.g., personal service, maintenance, and subsidy contracts) to ensure they comply with DCY, Office of Budget and Management (OBM), and federal rules and regulations.
• Monitor open purchase orders, review monthly activity, prepare monthly balance reports, and advise when balances should be released or adjusted.
• Review and process changes to purchase order coding as needed.

• Process, review, and record expenditure transactions in OAKS.
• Investigate rejected payment card transactions, identify issues, make corrections, and reprocess payments.
• Compare payment card transactions in OAKS to supporting documentation to ensure accuracy.
• Review daily payment card activity for compliance and correctness.
• Check account balances and work with fiscal staff to resolve transaction rejections related to chart field or coding issues.

• Work closely with program staff, purchasing staff, cash management, OBM, DAS, vendors, and payment cardholders to resolve issues and ensure timely payment processing.
• Respond to inquiries regarding the status of encumbrances, purchase orders, and payments.
• Assist in resolving problems with encumbering documents, vouchers, and other financial records.

• Maintain vendor documentation in OAKS for payment processing.
• Maintain contract files and supporting documentation for audit and compliance purposes.
• Review hard-copy and electronic files to locate missing or incomplete coding information when needed.

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Months of Employment At Hire
• 6 months
• 18 months
• 30 months
• 42 months
• 54 Months
• 66 Months

Pay Range OCSEA/ 30
• Step 1
• Step 2
• Step 3
• Step 4
• Step 5
• Step 6
• Step 7

Hourly $25.77 • $26.76 • $27.92 • $29.22 • $30.55 • $31.88 • $33.52

Annual $53,602 • $55,661 • $58,074 • $60,778 • $63,544 • $66,310 • $69,722

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

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