Education Assistant - Columbus Symphony Orchestra

The Company The Columbus Symphony Orchestra CSO is a cornerstone of the citys cultural life dedicated to bringing high quality orchestral music and arts education to the community As we celebrate our 75th Anniversary season we are expanding educational programs and deepening our engagement with students families and educators across Columbus The Education team plays a central role in making orchestral music accessible inspiring and meaningful for young audiences The Opportunity Are you excited about supporting impactful music education programs that reach students educators and families across the community Do you enjoy working hands on in arts administration helping programs run smoothly from planning to execution Do you thrive in a fast paced detail oriented environment where your organizational skills directly impact program success Are you interested in gaining practical experience in nonprofit operations while advancing equitable access to music education The Education Assistant role offers the opportunity to support impactful music education and community engagement programs that serve students educators young musicians and families This position provides hands on experience in arts administration program coordination marketing support and data management while working cross functionally with Education Marketing Artistic and Production teams The role is ideal for a highly organized detail oriented individual interested in arts education nonprofit operations and community engagement Primary Function The Education Assistant provides administrative programmatic marketing and data support for the orchestras education and community engagement initiatives The role ensures smooth execution of all education programs educator services reporting and event logistics while supporting accurate communication data integrity and positive experiences for all education constituents Key

Duties & Responsibilities Oversee registration administration and event day logistics for Young Peoples Concerts serving as the primary point of contact for schools and coordinating schedules communications and bus grant processing Manage registration administration and reimbursement for the Beethoven Express Bus Grant program acting as the primary liaison for schools and coordinating scheduling communication and grant processing Manage group and individual ticketing requests in coordination with the Ticket Office for Donut Dress Rehearsals Young Musicians Showcase and other education related school groups including teacher and student ticket needs Assist in the creation production and distribution of Kids Club materials including Trading Cards and the Kidsbook program coordinating with Marketing to ensure accurate promotion and communication Distribute Music Educator Cards and provide Music Educator Portal information to all registered teachers Support the Young Musicians Competition with administrative tasks scheduling coordination and participant communications Support planning and execution of Popcorn Pops pre concert activities coordinating with partners on logistics payments and day of event assistance Marketing & Communications Support Assists Youth Programs School Programs Coordinators and marketing team with the creation and distribution of marketing materials for education programs and events Coordinate with Marketing team to ensure accurate timely promotion of education initiatives Prepare content for newsletters websites and internal calendars related to education programs Data Reporting & Statistics Enter track and maintain accurate participant and program data in Tessitura and related databases Assist with compiling reports statistics program surveys and summary data for the Vice President of Education Support data pulls list management and documentation for grants evaluations and internal reporting Administrative & Operational Support Provide general administrative support including scheduling document preparation and correspondence Assist with event day logistics for all assigned Education events Assist with onsite support with Academy lessons and Young Musicians Showcase performances Respond to inquiries from families and educators and route requests appropriately Perform other duties as assigned 306090 Day Expectations First 30 Days Learn & Observe Review education programs partnerships timelines and seasonal cycles Observe all active education programs and events Meet key constituent groups Academy families teaching artists CSYO staff and internal departments Learn systems and workflows Microsoft 365 Jotforms Canva and Tessitura Support administrative tasks and event logistics under guidance Success Indicator Demonstrates understanding of program structures systems and communication channels 60 Days Contribute & Take Ownership Take ownership of assigned systems and routine constituent communications with support Manage program registrations confirmations and reminders Maintain accurate data entry and documentation…