Financial Operations Senior Coordinator

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Financial Operations Senior Coordinator

Arts and Sciences | Spanish and Portuguese

The Department of Spanish and Portuguese, the Department of French and Italian, and the Center for Languages, Literatures and Cultures within the College of Arts and Sciences, seeks a Financial Operations Senior Coordinator to join our team. This position provides support for the business operations for three departments located in Hagerty Hall: the Department of Spanish and Portuguese, the Department of French and Italian, and the Center for Languages, Literatures and Cultures.

The Financial Operations Senior Coordinator processes high-volume financial transactions efficiently and accurately, including travel requests, expense reimbursements, payment requests, and procurement of goods and services. This role uses Workday systems to initiate procurement, financial and travel requests, expense reports, review data, and generate reports. They serve as Procurement Card Manager – responsible to control & monitor the three departmental PCards; manage Procurement card transactions within Workday and ensure compliance with financial policies and procedures.

The role acts as Equipment Coordinator, managing fixed asset acquisition, disposal, and inventory coordination, and serves as the Cost Center Asset Tracking Specialist (CCATS) for the three departments, submitting the completed Annual Physical Custody Report (APCR) of capital assets by the designated deadline. They function as an initial point of contact for all guests (including international) who are traveling for the departments, securing required documents and travel arrangements.

This role liaises with university offices, including Accounts Payable, Purchasing, Travel, and Accounting. They prepare bank deposits and enter journal transactions into the general ledger system as needed. The position researches and resolves financial transaction and business travel issues using diplomacy and tact and provides support to faculty, students, and department leadership. The Financial Operations Senior Coordinator advises faculty and staff on procurement/travel/expense policies, ensuring timeliness and adherence to compliance guidelines.

They assist the Business Operations Manager as needed with reconciliations and scholarship disbursements and collaborate with administrative services staff in Hagerty Hall and the College of Arts and Sciences to follow best practices and standard procedures.

High School diploma or GED

Bachelor's Level Degree or equivalent combination of education and experience with a Major in business administration

• Two (2) years of experience in fiscal, procurement, and travel functions
• Proficiency in Workday or similar ERP, Microsoft Office products, Docu Sign, Concur Travel, or related platforms

• Strong working knowledge of OSU fiscal, travel, and procurement policies

Strong communication, organizational, analytical, problem‑solving, attention to detail, and capacity for teamwork

The College of the Arts and Sciences is seeking a Financial Operations Senior Coordinator. The…