Sr. Subcontracts Manager - Compliance & Operations

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi‑national corporation, a small start‑up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Generally issues subcontracts goods and services of a high complexity and risk to the business unit. Subcontract activity is typically non‑routine and requires development of specialized and or complex contract vehicles and techniques to accomplish business goals and objectives. Applies Battelle policies, procedures and practices to the business situation. Requires a considerable amount of independent judgement and analysis identification and remediation.

Recommends development of new Subcontract processes or assessment of required deviations from established norm. Acts as a resource for advice, counsel, and guidance in addition to mentoring junior staff. Provides performance feedback to senior management.

• Prepares solicitations and ensures completeness and responsiveness to vendor and internal client needs. Ensures solicitations conform to corporate policy, business, financial, contractual and risk perspectives and contributes to the development of the general Subcontract strategy.
• Identifies appropriate contracting vehicle type to achieve intended results and mitigate risk. Reviews the Statement of Work (SOW, schedule and deliverables) and drafts appropriate solicitation/subcontract documents. Reviews Battelle’s client contract or RFP to assure all flow‑down terms and conditions, tailored to circumstances are included in the RFP request to the vendor.
• Analyzes Prime Contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations and Battelle policies. Drafts/develops, negotiates and administers contractual agreements for assigned programs. Initiates negotiations with vendor for agreement terms and pricing. Develops solutions to problems encountered in negotiations.
• Maintains Subcontract files in an audit‑ready condition, conforms to standard practices and Battelle operating procedures and in a manner consistent with legal requirements for maintaining approved purchasing system status.
• Works with proposal teams on a wide variety of major proposal efforts ranging from stand‑alone contracts to multi‑million dollar IDIQ efforts leading the subcontract strategy. Assists with the Price to Win Strategy and Performance Strategy as it relates to Subcontractors or Team Members. Issues and negotiates Teaming Agreements and Confidentiality Disclosure Agreements (CDA’s).
• Identifies compliance problems and develops solutions for approval of high level staff/management. Leads the development of solutions in solving problems that may arise during project performance.
• Ability to perform in a cross‑functional team environment and effectively interact with other organization staff, functional peer groups, other Business Services groups (Finance, Accounting, HR, Legal, EHS), suppliers and clients. Provides guidance and leadership to cross‑functional business team members.
• Analyzes new law, regulation and contract trends for potential impact on Subcontracting goals and objectives. Leads in identification, development and implementation of new Subcontract policy and processes.
• Assists Director, Subcontracts and/or other technical, support, or management staff of market, technical, and administrative trends and problems within assigned area.
• Mentors, trains and develops lower level subcontract staff to assume more complex contract activity. Leads in development of training plans designed to protect the Approved Purchasing system. Perform file reviews as directed by the director. Serves as acting director when delegated authority.

• Bachelor’s degree; 12 years of relevant experience; or an equivalent combination of education and or experience in a related field.