Executive Admin Assistant

Overview

If you're passionate about being part of a diverse organization that enables a Fortune 100 company with nearly $70 billion in annual sales to deliver innovative business solutions with excellence, then Nationwide's Legal team could be the place for you. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

If you’re passionate about service to others, join us and help promote and protect Nationwide’s strong culture of compliance and ethics!

The position will report to the leader of the Office of Ethics and provide administrative support to both the Office of Ethics and the Governance & Shared Services team. Both programs reside within the Office of Compliance & Ethics (OCE).

This role will also need to go beyond traditional administrative support for the Office of Ethics, acting as a trusted assistant to help execute projects and initiatives that may at times be complex and/or highly confidential. This is a hybrid work schedule, with the Executive Administrative Assistant coming into the office 3 days per week.

• Focuses on both daily and longer-range calendars for multiple leaders and teams; manages leader's personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, brings key items to the leader's attention, initiates necessary actions (e.g., follow-ups, prioritizations, action required), and drafts responses for executive review in the appropriate style.
• Provides assistance with office procedures or processes that improve productivity and efficiency.
• Monitors departmental expenses, processes expense reports in a timely manner, and ensures accuracy of expense reporting for executives and staff.
• Manages budgeting for meeting planning; conducts quality checks on invoices/accounts payable; inputs travel and other expenses for payment and coordinates with the office budget coordinator.
• Keeps current on Nationwide procedure changes, HR policy changes, and business environment factors that impact department plans.
• May participate in special projects as assigned.
• May perform other responsibilities as assigned.

Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

• Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
• License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• Experience: Typically six or more years of related administrative assistant experience. Nationwide experience is highly desirable.
• Knowledge, Abilities and
  
  Skills:
  
  Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and the work of others for content and format accuracy. Intermediate mathematical calculation skills.
  
  Ability to build effective business relationships.
• Other criteria, including leadership skills and experiences, may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values.

Job

Conditions:

Overtime eligible (Non-Exempt).

Working Conditions: Occasional travel; non-standard, extended, or overtime work as needed based on workflow.

ADA: The above statements cover principal and essential functions of this job. Specific circumstances may require a different combination of duties.

We offer an array of benefits including…