Executive Assistant

Reports to:

Managing Partner / Executive Leadership Team

We are seeking a highly organized, proactive and experienced Executive Assistant to support senior leaders at a rapidly growing CPA firm. This role serves as a trusted partner to multiple executives, ensuring day-to-day operations run smoothly, priorities stay aligned, and critical administrative and strategic tasks are executed with precision.

The ideal candidate thrives in a fast-paced professional services environment, exercises sound judgment, and anticipates needs before they arise. This position requires exceptional communication skills, strong attention to detail, and the ability to manage sensitive and confidential information.

• Provide high-level administrative support to senior partners and executive leadership
• Manage complex calendars, scheduling internal and external meetings across multiple time zones
• Coordinate and prepare materials for partner meetings, board meetings, and client presentations
• Draft, edit, and format correspondence, reports, proposals, and presentations
• Serve as a liaison between executives, clients, and internal departments
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting
• Track and manage action items, deadlines, and follow-ups on key initiatives and projects
• Assist with planning firmwide meetings, leadership retreats, and client events
• Support onboarding logistics for senior hires and key client engagements
• Handle confidential information with the utmost professionalism and discretion
• Help streamline administrative processes and implement efficiency improvements
• Provide backup support to other administrative team members as needed

• 3+ years of experience supporting senior executives, preferably in a CPA firm, law firm, or other professional services environment
• Proven ability to manage multiple priorities with a high level of accuracy and urgency
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms
• Strong organizational, problem-solving, and project management abilities
• High degree of professionalism, discretion, and emotional intelligence
• Ability to work independently and anticipate executive needs
• Experience with CRM systems, time and billing software, or document management systems is a plus
• Detail-oriented and deadline-driven
• Adaptable and resourceful in a fast-growing organization
• Client-service mindset with a polished and professional presence
• Collaborative team player with a proactive approach
• Ability to maintain composure under pressure, especially during peak/busy seasons

• Competitive compensation and benefits package
• Opportunity to work closely with senior leadership and influence firm operations
• A collaborative, growth-oriented culture within a respected and expanding CPA firm

This role is ideal for a career Executive Assistant who enjoys being at the center of firm leadership operations and contributing to the success of a dynamic professional services organization.