Administrative Professional

Job Overview

The Job Opportunity and Duties…

• Works under general supervision & requires considerable knowledge of clerical functions and office procedures in order to provide general secretarial assistance by performing routine administrative tasks
• Assists in Fleet Management program
• Provides information and reports to manager to include issues regarding vehicle maintenance, repairs, & fleet reservation system
• Enters vehicle reservation requests and operating information into the fleet management information system (Fleet Ohio) according to policy and procedures
• Reconciles fuel receipts for OSC vehicles and compiles monthly reports
• Ensures motor pool vehicles are maintained and in clean, safe operating condition
• Coordinates the scheduling of maintenance and inspection of vehicles (e.g., service intervals, cleaning, fueling, safety inspections, tire pressure and battery life and oil changes)
• Coordinates the transportation of vehicles to service centers for extensive recalls/maintenance requirements
• Provides clerical assistance by operating a computer to update and maintain databases, utilizes scanners, fax machines and copier
• Compiles data, prepares reports, sorts and routes all incoming and outgoing mail, answers main phone line for DRC (e.g., answers and screens calls, provides explanation orally and /or in writing, research responses to inquiries to resolve constituent/customer concerns and/or routes calls to appropriate personnel)
• Performs clerical duties (e.g., maintain files, make copies, prepare materials for mailing)
• Assists in training coworkers

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

Or equivalent of Minimum Class Qualifications For Employment noted above

Administrative Support/Services