Administrative Assistant

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Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Functions as Administrative Assistant to coordinate and monitor daily administrative activities and services in the Department of Biomedical Informatics; provides comprehensive administrative support to Department Chair in administrative meeting management, professional travel plan, and other administrative needs; assists Faculty in managing and coordinating research operations of the Department of Biomedical Informatics; coordinates daily activities of administrative office, actively participates in faculty recruitment;

assists department faculty, staff and/or students with fiscal, immigration and human resource activities; coordinates special projects, events and reports; assists with department website updates; researches, collects, prepares and interprets information and data to aid department leadership in decision making; in collaboration with the Department Administrator participates in development of departmental policies and procedures, and shares responsibility for implementation and compliance;

reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; serves as the department’s asset tracking specialist; ; conveys directives from department leadership; proactively monitor and manage the calendar of the Department Chair; schedule, coordinate and organize logistics for meetings, retreats, conferences, workshops and other special events involving both internal and external stakeholders;

prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex departmental reports for decision making purposes; serves as liaison with university offices, faculty, staff and outside agencies.

Minimum Education and Skills/Experience Required/Desired;

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred. Requires successful completion of a background check. Selected candidate may be requested…