Office Administrator
Job in
Columbus, Franklin County, Ohio, 43224, USA
Listing for:
Benesch, Friedlander, Coplan & Aronoff
Full Time
position
Listed on 2026-03-01
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Position Summary
The Office Administrator in our Columbus office hybrid role oversees the administration of one of Benesch's satellite offices and supports 75+ personnel. This position manages the administration of all assigned support functions within the office location, and works with Cleveland office management to ensure consistency with Firm guidelines, policies and regulations. The role also assists in the development and execution of both support staff and legal hires onboarding under the direction of the Cleveland office Human Resource and Professional Development Departments as applicable.
ESSENTIAL FUNCTIONSStaffs the Columbus location and assigns duties to optimize the efficient and effective support of all timekeeper/client needs.Maintains and promotes an efficient, productive and harmonious work environment through a consistent, hands-on approach with all personnel.Provides for the training needs of all personnel and cross trains support staff as needed.Coordinates the scheduling of all support staff in the assigned location in accordance with Firm needs.Oversees the efficient and effective operations of legal assistants and reception as applicable.Maintains a strong understanding of Firm software systems.Prepares and provides input for the annual office operations budget for the assigned office location and submits for approval by the Director of Practice Support.Plans and implements office events including holiday parties, luncheons, summer events, etc.Analyzes and reviews financial operations of the assigned office location, ensuring costs are managed within the budget plan.Works directly with the Firm's Director of Practice Support, proactively exercising authority in staff personnel matters, employment, training, evaluating, disciplining, and discharging staff.Monitors and manages performance standards of the staff, provides timely performance feedback, escalates concerns, and provides coaching to address skill or performance gaps.Recommends compensation and staff bonuses based on merit within budget guidelines.Maintains all personnel availability and advises others of absences—planned or unplanned.Maintains ADP for non-exempt employees and processes PTO request approvals.Proactively provides for office location facility needs while working through appropriate parties as required.Works with the Legal Recruiting Department as needed.Assists in the coordination of the support staff hiring process from beginning to end including initial position assessment, recruiting, selection and interviewing, hiring and orientation as required.ADDITIONAL RESPONSIBILITIESWorks with Firm personnel and Firm management in planning, implementing and assessing local needs and projects, such as coordinating client development efforts, coordinating the orientation program for new legal recruits, and participating on long-range planning committees and efforts.In the absence of the Receptionist, answers the main office line, greets and assists guests. If EPIQ is on location, ensures reception is covered by EPIQ or other office staff.Assists other offices in regard to general operations and specific timekeeper workload needs, including backup/overflow legal assistant assistance, including on-site when required.Oversees the maintenance of office and kitchen supply inventories in a proactive and organized manner, as well as purchases of food, beverages and snacks for the office and ensure that related inventory and costs are managed appropriately.Coordinates the maintenance and housekeeping of facility areas, including the kitchen, meeting rooms and common areas.Acts as a liaison between legal personnel, staff and clients.Performs other functions and duties as assigned.QUALIFICATIONSA Bachelor’s Degree is preferred for the Office Administrator position. Must have a minimum of five years of experience working as an office administrator, preferably in a law firm environment. Strong understanding of human resource functions, recruiting, staff development and financial operations is required. The individual must have experience creating and managing a budget process, have excellent management skills, and…
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