Central Support Office Coordinator & Administrative Assistant

Overview

Columbus Corporate, OH The Central Support Office Coordinator & Administrative Assistant role encompasses a blend of accounting, office management, and administrative services for the Central Support office and for the Interim President. Key accounting responsibilities include maintaining electronic contracts, handling accounting data, conducting daily/weekly campus reporting, managing accounts payable functions, overseeing campus deposits, and supporting audit requests. Office management tasks involve general administrative support such as answering calls, managing office supplies, coordinating meetings and events, preparing correspondence, and ensuring the organization of office spaces.

Administrative services for the Interim President focus on generating reports, scheduling, correspondence, and collaborating with internal and external stakeholders to resolve operational issues.

Hondros College of Nursing
Columbus Corporate, OH The Central Support Office Coordinator & Administrative Assistant role encompasses a blend of accounting, office management, and administrative services for the Central Support office and for the Interim President. Key accounting responsibilities include maintaining electronic contracts, handling accounting data, conducting daily/weekly campus reporting, managing accounts payable functions, overseeing campus deposits, and supporting audit requests. Office management tasks involve general administrative support such as answering calls, managing office supplies, coordinating meetings and events, preparing correspondence, and ensuring the organization of office spaces.

Administrative services for the Interim President focus on generating reports, scheduling, correspondence, and collaborating with internal and external stakeholders to resolve operational issues.

• Accounting Duties:
  • Gather, file and maintain electronic contracts and agreements
  • Gather, file and maintain accounting data and statistics for databases, spreadsheets, and reports
  • Perform daily/weekly reporting of campus activity
  • Perform Accounts Payable (AP) and Title IV Filing
  • Review Campus Petty Cash
  • Maintain Weekly Campus Deposits
  • Create and Maintain NCLEX Voucher Spreadsheet
  • Review Bank Mobile rejections and follow up with students
  • Maintain miscellaneous deposits and complete bank deposits when needed
  • Assist with data entry within the Accounts Payable software
  • Assist in the coordination of the Accounts Payable email inbox
  • Complete accounting and executive related credit card expense reports monthly
  • Assist in internal and external audit-related requests
  • Assist in maintaining the student course offering
  • Other duties as assigned
• Office Management:
  • Perform multifaceted general office responsibilities including fielding telephone calls, receiving and directing visitors, word processing, creating presentations, copying, filing, faxing, and generating reports. Maintain general organization of common areas within office space
  • Interact with internal associates to resolve administrative details and issues; may respond to students, vendors and other external parties
  • Assist with office logistics, equipment inventory and storage
  • Manage ordering of supplies and inventory of supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice(s)
  • Send out and receiving mail and packages, deliver accounts payable checks to the post office
  • Prepare business correspondence
  • Copy, sort and maintain packets of materials for distribution
  • Coordinate between departments and operating units to resolve day-to-day administrative and operational problems
  • Schedule and coordinate meetings, interviews, events and other similar activities
  • Prepare meeting minutes, meeting notes and internal support materials when requested
• Administrative Services:
  • Maintains databases and spreadsheets; generates reports, lists and schedules.
  • Creates/composes documents and reports following past practices and guidelines.
  • Maintains department files. Develops and maintains filing systems.
  • Compiles and tabulates data and statistics for reports. Coordinates document distribution.
  • Copies, sorts and maintains packets of materials for distribution.
  • Intera…