Office Manager

Benefits

• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

DLL Landscaping & Tree Service is a solutions-based company delivering comprehensive commercial landscaping, grounds maintenance, total tree care services, and snow and ice management throughout Central Ohio.

We are seeking a detail-oriented and charismatic professional to join our office team. The Office Manager is responsible for overseeing the day-to-day administrative operations of the office, ensuring efficiency, organization, and a smooth workflow across departments. This role manages accounts payable, accounts receivable, payroll, employee attendance, vehicle maintenance program, and office inventory. The Office Manager will support leadership with scheduling, coordination, reporting, and office systems.

The right candidate for this role will maintain a professional and productive work environment, will aid in process improvement, and will serve as the central point of contact for current and potential clients and partners.

• Client and vendor facing, serves as central point of contact for the office
• Monitor General Info Box emails and Voicemails
• Update and record attendance and paid time off in real time
• Collect weekly payroll hours to be submitted
• Ensure all vendor payments are made weekly as directed
• Reconcile payments made daily vs. unpaid invoices
• Run aged report and follow up with overdue customers outside terms
• Review monthly expense questions from Bookkeeper and provide needed answers
• Collect KPI results and post on the Metrics Chart
• Take notes at weekly meeting and distribute to all attendees
• BMV Vehicle Registration
• Accurate record keeping related to hours spent on tasks by mechanics in the shop
• Enter and maintain timely records for all vehicles as provided by Shop Manager
• Daily processing and distribution of mail
• Office inventory management
• Various reporting and projects as needed or directed by management

• A high school diploma or GED is a minimum requirement.

• A working knowledge of Quick Books, Microsoft Office software, especially Excel, Google Workspace, LMN Software or other CRM experience (helpful)

• Previous administrative and office management experience, landscape/service industry preferred

• Ability to sit for at least 60 minutes at a time and be willing to walk distances in order to complete tasks and assist other employees
• Ability to lift moderate to heavy objects up to 20 pounds unassisted
• Ability to perform repetitive motions

• Professional, clear, specific and explicit communications, both written and verbally, with customers, fellow employees, and Owners
• Effective time management skills with Can Do Attitude:
  Positive, Helpful and Energetic
• Extreme attention to detail
• Effective time management
• Ability to work independently with little direction
• Strong Character with Enthusiasm and a Sense of Urgency
• Punctual for all scheduled shifts
• High level of integrity, consistency, and treats all customers, fellow employees and owners fairly and with respect
• Bi-lingual Spanish/English Preferred

• The working conditions for this position can be noisy. The successful employee must be able to function with noise interruptions