Administrative Assistant

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Administrative Assistant

James | Business Operations

Provides supportive services to Oncology Ambulatory and Inpatient Nurse Managers. Maintains managers calendars, schedules meetings, processes confidential documents from Human Resources, Employee Health and other confidential materials to/from hospital areas, and maintains personnel files for Nursing Administration.

The Administrative Assistant is responsible for assisting leadership (Nurse Managers) by performing essential administrative and clerical functions on one or more units. Administrative duties include but are not limited to maintaining calendars, scheduling meetings via Microsoft Teams, drafting letters, arranging travel and submitting reimbursement documentation, and maintaining HR files within the departments. Assist nurse managers with unit clerical duties including maintaining office supplies and equipment, performing computer data entry, record keeping such as tracking of staff education, payroll, timekeeping and attendance compliance.

The Administrative Assistant will function as the primary contact person for various sources of documentation, distribution point for all internal and external communications. This position will require supporting multiple leaders sometimes located in multiple locations. Must be able to adapt to new environments and maintain an organized workspace.

CCS requirements. Must have High School diploma or GED. Certification or vocational training may be required. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

• Function:
  Business & Planning
• Sub-Function:
  Administrative Assistant
• Career Band:
  Individual Contributor Technical
• Career Level:
  
  T2
• Location:
  
  James Cancer Hospital (0375)
• Position Type:
  Regular
• Scheduled
  
  Hours:
  
  40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly;

create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.