Project Administrator

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Must be eligible to work in the United States, unable to provide sponsorship at this time.

• 2–5 years of experience in project administration, controls, or accounting.
• Exceptional attention to detail — accuracy is non-negotiable in this role.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook);
  Procore or MS Project a plus.
• Experience with financial tracking, forecasting, or project reporting preferred.
• Excellent written and verbal communication skills.
• Bachelor’s degree in Business, Accounting, Legal, Construction Management preferred.

The Project Administrator is responsible for supporting the project team by ensuring that project documentation, schedules, and financial tasks are accurate, current, and completed in a timely manner. This role plays a critical part in project controls — assisting with schedules, budgets, forecasting, invoicing, and reporting — to keep large-scale industrial projects on track. The Project Administrator ensures that the project team has accurate data and well-organized documentation to make informed decisions, while coordinating financial and communication matters between operations, procurement, and accounting.

Assist PMs in preparation and updates of detailed project schedules.

Issue regular schedule updates to project participants.

· Support development and maintenance of project budgets.

· Document expenditures, committed costs, and cost-to-date.

· Track forecast-to-complete, budget changes, and contingency use.

· Issue regular budget reports to project participants.

· Assist in preparation of earned value and schedule progress reporting.

· Compare actual vs. budgeted progress and highlight variances.

· Support preparation and management of client and supplier change orders.

· Update budgets to reflect awarded and denied changes.

· Maintain and update Action Item Register.

· Ensure approvals and documentation are in place for all changes.

· Maintain accurate project documentation, including contracts, drawings, submittals, and change orders.

· Distribute and track drawings, vendor submittals, and manuals.

· Take minutes in project meetings, issue promptly, and update action registers.

· Assist in preparing project status reports, including budget, schedule, earned value, and risks.

· Coordinate project meetings on behalf of PMs.

· Manage RFIs from vendors, suppliers, and subcontractors.

· Assist in preparing invoice submittals and justifications to clients.

· Track vendor and subcontractor invoices and payment applications.

· Coordinate with finance/accounting to ensure accurate monthly reporting.

Please reply back with an updated resume if you or someone else you know is interested. Thank you.

• Associate

• Full-time

• Manufacturing

• Construction

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