Administrative Assistant to Chair

Overview

Administrative Assistant to the Chair: provides comprehensive administrative support to the Chair of Neuroscience and anticipates their professional needs in relation to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Department Chair; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to the Department’s office; researches, collects and summarizes data and information requested by division, department and OSU Medical Center leadership to aid in decision making and strategic planning processes;

conveys directives and information from leadership; takes, types and transcribes meeting minutes; proactively manages Chair's calendars and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules and coordinates speaking engagements; provides support for professional societies: national, regional and local;

assists with the required aspects of faculty promotion through the Appointment, Promotion and Tenure (AP&T) process; assists division administrator with various administrative functions; assists with faculty recruitment and fellowship programming needs, including recruitment.

Supports and assists Department Administrator and Neurosciences Faculty in managing and coordinating all phases of daily operations of the Department of Neuroscience; assists department administrator with fiscal and human resource activities; coordinates special projects, events and reports; maintains department website; researches, collects and interprets information and data to aid department leadership in decision making; participates in development of departmental policies and procedures, and shares responsibility for implementation and compliance;

serves as safety representative, travel coordinator and equipment coordinator.

Minimum Qualified Text (converted):

• High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.
• Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; three months experience (300 hours course work) in budgeting; six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; experience in an administrative support capacity including scheduling appointments is desired.
  
  Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.

• Location:
  
  Biomedical Research Tower (0112)
• Position Type:
  Regular
• Scheduled
  
  Hours:
  
  40
• Shift: First Shift
• Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly;

create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.