Executive Assistant to CEO

Overview

About PHOENIX

PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide. Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Bonobos is a menswear brand known for being pioneers of exceptional fit and a personalized, innovative retail model. Customers can experience our brands in over 400 Express retail and Express Factory Outlet stores, 50 Bonobos Guide shops, and online at

About Express

Express is a multichannel apparel brand dedicated to creating confidence and inspiring self-expression. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Whether dressing for work, everyday or special occasions, Express ensures you look and feel your best, wherever life takes you.

The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, the express.comonline store and the Express mobile app.

POSITION OVERVIEW

The Executive Assistant to CEO is responsible for providing exceptional, comprehensive administrative support to the Chief Executive Officer and member of the Board. The Executive Assistant to CEO is an invaluable partner and support to the CEO who counts on him/her to be efficient and detail oriented; to look ahead, anticipate needs and connect dots; to work collaboratively with colleagues at all levels;

and demonstrate a positive, solution-oriented mindset.

KEY RESPONSIBILITIES

• Plan and manage workload with the highest regard for key priorities, deadlines, and best practices
• Effectively manage CEO’s professional and personal calendars, ensuring that scheduling priorities reflect strategic and business priorities and demonstrating flexibility as meetings and priorities shift
• Organize content and manage timely flow of information to senior executives and/or Board members
• Maintain complete, up to date physical and electronic files for CEO
• Coordinate and communicate with a number of internal and external resources to help the CEO maintain smooth, timely workflow
• Arrange and confirm CEO’s travel including booking of flights, hotels, transportation, meals, etc.
• Maintain the highest standards of professionalism, discretion and confidentiality with all materials and information
• Take on special projects as assigned
• Budget management and tracking including reconciling invoices
• Board of Director Management including logistics & travel, food and printed materials
• Coordinates with the entire administrative team to ensure flow of information

REQUIRED EXPERIENCE & QUALIFICATIONS

• Bachelor’s degree, additional years of experience considered in lieu of degree
• 7+ years of successful administrative experience, previous experience with a senior executive

CRITICAL SKILLS & ATTRIBUTES

• Proficiency with Google Workspace and aptitude to learn new software and systems
• Ability to effective juggle multiple projects, priorities and deadlines
• Solid time management practices
• Natural problem solver with a positive, solution-oriented mindset
• Flexible, adaptable and resourceful
• Excellent interpersonal and communication skills (written and verbal)
• Able to take initiative where appropriate and ask for guidance or clarification where needed

If you would like to know more about the California Consumer Privacy Act clickhere.

An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call and say  Associate Relations  orsend an e-mail to Associate

Relation sand let us know the nature of your request and your contact information.

Notification to Agencies
:
Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.