Administrative Assistant

Administrative Assistant 4 page is loaded## Administrative Assistant 4locations:
Columbus Campus time type:
Full time posted on:
Posted Todayjob requisition :
R144127

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Job Title:

Administrative Assistant 4## Department:

FAES | Food, Agricultural and Biological Engineering
*
* Location:

** Columbus Campus – Department of Food, Agricultural and Biological Engineering (FABE)  
*
* Reports To:

** Chair, Food, Agricultural and Biological Engineering###
** Position Overview
** The Administrative Assistant 4 provides high-level administrative support to the Chair of the Department of Food, Agricultural and Biological Engineering (FABE) at the Columbus campus. This role requires independent decision-making, excellent organizational skills, and the ability to manage confidential information with professionalism. The successful candidate will play a key role in supporting departmental operations and communications.###
** Key Responsibilities
*** Manage the Chair’s appointment calendar and coordinate daily activities.
* Prepare agendas, schedule meetings, and support departmental communications.
* Draft and respond to correspondence on behalf of the Chair.
* Arrange and process travel requests, reimbursements, and PCard expense reports using Workday.
* Coordinate travel and lodging for guests and visitors.
* Maintain office supplies and oversee general administrative needs.
* Organize and manage faculty promotion and tenure documentation and activities.
* Assist with faculty and staff recruitment, including interview coordination.
* Maintain faculty CVs and prepare administrative reports (e.g., program reviews, accreditation self-studies, strategic plans).
* Support the development and maintenance of departmental documents such as the Pattern of Administration and Appointment, Promotion, and Tenure guidelines.
* Manage faculty and staff performance evaluations and related documentation.
* Collaborate effectively with team members and perform additional duties as assigned.###
** Minimum Qualifications
*** High School diploma or GED.
* Certification or vocational training may be required.
* Minimum of 4 years of relevant administrative experience.
* Associate degree in a relevant field preferred.
* Experience with Workday or similar systems preferred.###
** Preferred Qualifications
*** 6 or more years of administrative experience in a higher education or research environment.
* Strong written and verbal communication skills.
* Ability to handle sensitive and confidential information with discretion.
* Proficiency in Microsoft Office Suite and other administrative tools.
* Familiarity with university policies and procedures.## Additional Information:
* This job profile is a Administrative Assistant 4 (T4 level) position on the career roadmap.
* * The pay range for this position is $24.76-$32.33/hr.
** The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications*##

Location:

Agricultural Engineering Building (0298)## Position Type:

Regular## Scheduled

Hours:

40##
** Shift:
** First Shift
*** Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.
*** Thank you for your…