Academic Office Specialist - Transportation Maintenance Technology

Academic Office Specialist - Transportation Maintenance Technology page is loaded## Academic Office Specialist - Transportation Maintenance Technology locations:
Columbus Campus time type:
Full time posted on:
Posted Todayjob requisition :
JR001681

Compensation Type:
Hourly Compensation: $18.81
** Job Summary
** The Academic Office Specialist provides general administrative, clerical, and project support for an academic department. This role utilizes basic or advanced office and research skills depending upon position assignment and skill level demands. The incumbent assumes responsibility for administrative, clerical, and support tasks specific to the academic department. This position supports the academic functions of all department programs, programmatic accreditation functions, faculty, and Chairperson.
** Office Support
*** Provides administrative and clerical support to Chairperson, faculty, and staff. Maintains and sets up a filing system that is virtual and physical.
* Files, organizes and cross-indexes files. Completes and processes forms, records, and other documents in accordance with established procedures. Assists the department in scheduling meetings, including invitations, parking passes, and room scheduling.
* Assists with special events by coordinating rooms and partnering with other departments to ensure successful set-up and execution of special events. Coordinates the digitization and maintenance of files and multimedia materials for use in classroom.
* May be assigned to originate correspondence on behalf of Chairperson and maintain signature authority on delegated routine matters. Maintains confidential or sensitive records and information.
** Academic Support
*** Works with faculty, Chairperson, and Curriculum Management to setup/modify course sections each semester.
* Works with faculty to obtain contract “load and reassigned time” forms each semester, submit to the Chairperson for review/approval, and enter approved information into system of record.
* Register students, as requested by Chairperson and Advisors. Works with Office of the Executive Vice President – Administrative Operations (EVPAO) to ensure faculty/adjust load information is accurate every semester.
* Runs faculty workload reports for the Chairperson.
* May also review and provides feedback to the Chairperson regarding faculty workload reports.
* Works with Central Scheduling and EVPAO to ensure all classroom/lab room capacities, and software information is accurate.
* Assists Chairperson with departmental accreditation activities.
* Provides direct support to department Lead Instructors and Program Coordinators, as needed.
* Assists with the department work study students to ensure projects are completed. Works with faculty and the Print Shop to ensure all marketing materials are current and an adequate supply is available.
* Utilizes programs to help edit program webpages as needed.
** Customer Service
*** Provides customer services within assigned department or functional area to students, general public and others by furnishing and obtaining information; resolving routine problems; assisting with procedures, processes and requirements; performing other customer service responsibilities, as necessary.
* Maintains exceptional public relations and customer service to the general public, students, faculty, staff and others.
* Greets and routes students and other visitors to the appropriate place, answers telephone, routes calls, takes messages, and provides general information about the department.
* Monitors department e-mail account and distributes/responds appropriately.
Furnishes and obtains information and works to resolve issues with the Chairperson.
* Assists with setting up interviews and provides applicant information, as requested. Communicates with faculty and staff regarding messages and student questions in a timely manner.
** Facilities & Financial
*** Monitors budgets and works with Chairperson to initiate/submit budget transfers, as necessary.
* Monitors the program budget accounts and informs the Chairperson and faculty, as appropriate, on the amounts left in the accounts, as needed. Orders office and classroom…