Administrative Professional

What You’ll Do:

Guided by the Agency's mission "To reduce recidivism among those we touch" the Division of Parole & Community Services is looking for a dedicated security-minded individual to assume the duties and responsibilities of an Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section.

First Shift (8:00 AM-4:00 PM) Sunday through Saturday (Thu/Friday off)

• Works under general supervision & requires considerable knowledge of clerical functions & office procedures
• Oversees warrants, detainers & extradition operations within the Division of Parole & Community Services (DPCS) Adult Parole Authority’s (APA) Field Services Section for those persons under the supervision of the Ohio Department of Rehabilitation & Correction
• Operates LEADS terminal, NCIC computer, OCN, OHLEG & BCI&I terminal to compile & generate reports involving complex technical, legal, statistical & confidential material from written copy or oral instructions
• Follows protocols required by LEADS regarding warrants to include validating a warrant entered by Ohio State Highway Patrol (OSHP) within required timeframe, performing second check to include proofing current warrant information & entering additional information not available at time warrant was entered
• Enters confidential criminal offense data & identifying information & retrieves data/reports within computer system
• Evaluates available records
• Creates & maintains files & reports
• Retrieves materials
• Works with Ohio State Highway Patrol Communication Center in maintaining warrant files
• Communicates information to staff regarding notifications of Protection order & Detainer notifies
• Maintains inventory & verifies & updates assets assigned to ODRC permanent staff
• Orders office supplies, goods & equipment
• Schedules maintenance on office equipment
• Maintains Fleet hub documentation for DPCS state vehicles
• Schedules maintenance, maintain records & replacement schedules
• Receives visitors, answers routine requests & answers telephone calls to include after‑hour calls from monitoring center
• Schedules training sessions & other meetings
• Processes incoming & outgoing mail
• Receives & logs in material
• Types routine correspondence
• Attends meetings, trainings & conferences
• May give presentations & conduct training
• Responds both verbally & in writing to questions & concerns
• Works on special projects &/or committees as assigned
• Must conduct oneself professionally & in a law‑abiding manner at all times in accordance with Ohio Department of Rehabilitation & Correction’s Standards of Employee Conduct
• Local travel required
• Performs other duties as assigned

1 yr. training or 1 yr. experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. training or 6 mos. experience in relevant technical terminology. Or equivalent of Minimum Class Qualifications For Employment noted above.

• Administrative Support/Services
• Technical
  
  Skills:
  
  Administrative Support/Services, Customer Service
• Professional
  
  Skills:
  
  Attention to Detail