Administrative Support III - PAA Medical Administration

Overview

Oversees faculty time off data entry and compliance in Workday and Kronos systems, trains administrative staff, and resolves discrepancies. Facilitates OSU faculty appointments and ensures CV compliance for promotion and tenure. Coordinates faculty benefits orientations and updates benefits guidebook. Facilitates the faculty visa sponsorship documentation and maintains records. Maintains faculty files, monitors departmental inboxes, distributes mail, and updates contact lists. Processes OSU honoraria, tracks assets, facilitates the distributions of faculty merit letters, and maintains up to date standard operating procedures.

Provides general administrative support to the Director of Operations, Practice Plan Administrator, and other team members in the PAA Medical Administrative Office.

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

• Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

High School Diploma or Equivalent; business-related or professional development coursework preferred.

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Must complete Ambassador Program within first 12 months of employment.

3 years administrative experience preferred. Experience in a healthcare environment may be desired.

OCCASIONALLY:
Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY:
Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY:
Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

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The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.

EOE M/F/Disability/Vet