Administrative Assistant

Job Title:

Administrative Assistant

Department:
Medicine | IM Administration

Functions as an Administrative Assistant serving as a member of the administrative support team of Chair, Senior Department Administrator and Associate Director in the Department of Internal Medicine (DOIM); performs a broad range of multi-faceted administrative and secretarial duties and assists in the details of departmental matters to conserve time of DOIM Leadership team; effectively anticipates support needs and prioritizes duties;

proactively manages calendars and meetings; answers or directs phone calls as appropriate; oversees and coordinates distribution and flow of information; identifies issues to be addressed directly by Senior Department Administrator; handles routine actions and determines appropriate disposition of other matters; utilizes knowledge and understanding of underlying operational issues to create, compose, and edit administrative correspondence and documentation; resolves problems as needed;

confers with Assistant to Chair on the distribution/flow of information and the disposition of issues for the Chair; conveys directives and sensitive information; prepares and distributes agendas and other appropriate materials for meetings; ensures DOIM Leadership team are properly prepared with necessary paperwork and backup materials for meetings, presentations and other contacts with internal and external constituencies; arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings;

researches information, gathers & compiles statistics, and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries for Senior Department Administrator, selecting relevant data from a variety of sources; organizes and facilitates special events to include scheduling and coordinating dates and times, venues, attendance, agendas, and facilities; oversees set up and maintains office files and retention of correspondence and reports available for reference.

Per Classified Civil Service Specifications or equivalent combination of education and experience.

Six months experience (600 hours coursework or training) in customer service or communications, including researching, analyzing, and interpreting information; three months experience (300 hours coursework) in budgeting; requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Location:

Twelfth Ave, 395 W (0356)

Position Type:
Regular

Scheduled

Hours:

40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion;

treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.