Executive Administrative Assistant

Job Title

Executive Administrative Assistant

$40.00/hr - $45.00/hr

380 Polaris Parkway, Suite 400, Westerville, OH 43082

6‑month contract starting with strong opportunity for FTE conversion (full‑time, 40 hours; W2)

Health Benefits + PTO

The Executive Administrative Assistant serves as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Supply Chain priorities. This position provides high‑level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables.

The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast‑paced environment. This role goes beyond coordination and scheduling — it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support.

• Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners.
• Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function.
• Handle incoming and outgoing communications, ensuring timely follow‑up and prioritization of key messages.
• Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary.
• Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms.
• Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost‑tracking for meetings/events to ensure cost control and billing accuracy.
• Exercise the utmost discretion when handling sensitive or confidential information.

• Own end‑to‑end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics.
• Capture key discussion points and action items, track progress, and ensure follow‑up with owners ahead of subsequent meetings.
• Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates.
• Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven.

• Coordinate with the Corporate Communications team to align timing with MLT Town Halls.
• Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls.
• Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates.
• Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication.

• Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT.
• Develop the agenda, distribute invitations and pre‑work materials.
• Manage all on‑site support including meals, meeting arrangements, session supplies, etc.

• Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support).
• Support agenda and material preparation to enable productive discussions.
• Track and manage all follow items partnering with appropriate action owners.

• Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality.
• Support coordination activities with the CSCO and SCLT to develop high‑quality content for Board and leadership reviews, ensuring accuracy, consistency, and timely delivery.
• Prepare "shell" decks for recurring meetings and track content submissions and…