Administration Coordinator

Administration Coordinator

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Functions as Administrative Coordinator to coordinate and monitor daily administrative activities & services in the new research Center for Neurolmaging, Neuro Phenotyping, Neuro Computation, and Neuromodulation (C4N) within the College of Psychiatry and Behavioral Health; provides comprehensive administrative support to the Associate Director of Operations of C4N; coordinates and oversees daily business functions in C4N; implements, evaluates and modifies administrative policies & procedures;

assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet research center goals, guidelines & deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; conveys directives from leadership; coordinates appointment calendars of C4N and Associate Director of Operations; coordinates and organizes logistics for meetings, tours, and trainings;

prepares and distributes agendas; records, transcribes and distributes meeting minutes; first point of contact for the C4N center greeting patients and assisting staff; reviews the C4N booking schedule via the Calpendo Management Software, assists director with study invoicing review, incident reports, room usage; researches, collects and compiles information as requested to develop complex center reports; requests for reimbursement of expenses and purchase of supplies and equipment.

Also manages the coordination and bookings of the C4N speaker series. Doing travel requests, expense reports, recording sessions, etc.

• Coordinate and monitor daily administrative activities and services in the new research Center for Neurolmaging, Neuro Phenotyping, Neuro Computation, and Neuromodulation (C4N).
• Provide comprehensive administrative support to the Associate Director of Operations of C4N.
• Implement, evaluate and modify administrative policies & procedures.
• Assist with identifying and resolving operational concerns and ensure appropriate actions are taken to meet research center goals, guidelines & deadlines.
• Review, screen and triage correspondence, inquiries and concerns to appropriate individual to investigate and resolve.
• Independently respond to routine correspondence.
• Convey directives from leadership.
• Coordinate appointment calendars of C4N and Associate Director of Operations.
• Coordinate and organize logistics for meetings, tours, and trainings; prepare and distribute agendas; record, transcribe and distribute meeting minutes.
• First point of contact for the C4N center greeting patients and assisting staff.
• Review the C4N booking schedule via the Calpendo Management Software; assist director with study invoicing review, incident reports, room usage.
• Research, collect and compile information as requested to develop complex center reports.
• Request reimbursement of expenses and purchase of supplies and equipment.
• Manage the coordination and bookings of the C4N speaker series.
• Handle travel requests, expense reports, recording sessions, etc.

• High School diploma or GED (certification or vocational training may be preferred).
• 1 year of relevant experience required; 2-4 years of relevant experience preferred.
• Six months of experience (600 hours coursework or training) in customer service or communications, including researching, analyzing & interpreting information.
• Three months of experience (300 hours coursework) in budgeting.
• Six months of experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment.
• Three months of experience (300 hours coursework) in interviewing.
• Successful completion of a background check; physical and drug screen may be required.

The university is an equal opportunity employer, including veterans and disability.