Administration Coordinator

Job Title:

Administration Coordinator

Department:
Medicine | Psychiatry, Center for Neurolmaging, Neuro Phenotyping, Neuro Computation, and Neuromodulation (C4N) within the College of Psychiatry and Behavioral Health.

• Coordinate and monitor daily administrative activities & services in the new research Center for Neurolmaging, Neuro Phenotyping, Neuro Computation, and Neuromodulation (C4N).
• Provide comprehensive administrative support to the Associate Director of Operations of C4N.
• Oversee daily business functions in C4N, implementing, evaluating and modifying administrative policies & procedures.
• Assist with identifying and resolving operational concerns to meet research center goals, guidelines, & deadlines.
• Review, screen and triage correspondence, inquiries and concerns; independently respond to routine correspondence; convey directives from leadership.
• Coordinate appointment calendars of C4N and the Associate Director of Operations.
• Organize logistics for meetings, tours, and trainings; prepare and distribute agendas; record, transcribe and distribute meeting minutes.
• Serve as first point of contact for the C4N center, greeting patients and assisting staff.
• Review the C4N booking schedule via the Calpendo Management Software; assist director with study invoicing review, incident reports, and room usage.
• Research, collect and compile information as requested to develop complex center reports; handle reimbursement of expenses and purchase of supplies and equipment.
• Manage coordination and bookings of the C4N speaker series; handle travel requests, expense reports, and recording sessions.

• High School diploma or GED. Certification or vocational training may be preferred.
• 1 year of relevant experience required; 2-4 years of relevant experience preferred.
• Six months experience (600 hours) in customer service or communications, including researching, analyzing & interpreting information.
• Three months experience (300 hours) in budgeting.
• Six months experience (600 hours) in operation of spreadsheet, publication, and/or presentation software and related computer equipment.
• Three months experience in interviewing.
• Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.

• Location:
  
  Research Administration Building (0200)
• Position Type:
  Regular
• Scheduled
  
  Hours:
  
  40
• Shift: First Shift

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly;

create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.