Administration Coordinator

Functions as Administrative Coordinator to coordinate and monitor daily administrative activities & services in the new research Center for Neurolmaging, Neuro Phenotyping, Neuro Computation, and Neuromodulation (C4N) within the College of Psychiatry and Behavioral Health; provides comprehensive administrative support to the Associate Director of Operations of C4N; coordinates and oversees daily business functions, in C4N; implements, evaluates and modifies administrative policies & procedures;

assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet research center goals, guidelines & deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; conveys directives from leadership; coordinates appointment calendars of C4N and Associate Director of Operations; coordinates and organizes logistics for meetings, tours, and trainings;

prepares and distributes agendas; records, transcribes and distributes meeting minutes; first point of contact for the C4N center greeting patients and assisting staff; reviews the C4N booking schedule via the Calpendo Management Software, assists director with study invoicing review, incident reports, room usage; researches, collects and compiles information as requested to develop complex center reports; requests for reimbursement of expenses and purchase of supplies and equipment.

Also manages the coordination and bookings of the C4N speaker series. Doing travel requests, expense reports, recording sessions, ect.

• High School diploma or GED.
• Certification or vocational training may be preferred.
• 1 year of relevant experience required.
• 2-4 years of relevant experience preferred.

Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; three months experience (300 hours course work) in budgeting; six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; three months experience (300 hours course work) in interviewing. Requires successful completion of a background check.

Selected candidate may be requested to complete a pre-employment physical including a drug screen.