Senior Leadership Executive Assistant

Location: Columbus, OH

Job :406

# of Openings:1

ECDI is a nonprofit organization, dedicated to serving underserved and underbanked small business owners. Our goal is to assure that every entrepreneur—regardless of where they came from, where they live, their gender or their race—has access to funding and the business mentoring services they need to succeed.

We're based in Columbus, with offices in Cleveland, Cincinnati, Akron, Portsmouth, Toledo, and Dayton. For small business clients in Ohio, Kentucky and Indiana, we serve a one‑stop resource center.

• 20-minute call with recruiter
• 60-minute video call with panel interview
• 60-minute on site interview with hiring manager
• Job offer

The Senior Leadership Executive Assistant reports to the President and supports the offices of the CEO, President, and other C‑Suite roles. This position will anticipate the needs of leadership members and help them stay focused on their projects by resolving operational and administrative issues before they arise. The Senior Leadership Executive Assistant will handle a wide range of administrative, organizational, and executive support‑related responsibilities.

They will use discretion, judgment, and knowledge of the organization when dealing with all people related to ECDI. This position sometimes requires forty or more (40+) hours a week and should be available to work extended hours during busy times.

This position is a 100% onsite role.

The starting annual salary range for this position is $64,000-$75,000. Candidates for this position must be located in the Central Ohio Area.

• Provide day‑to‑day support for the CEO and President including calendar management and arranging logistics for program travel and meetings, requiring interaction with both internal and external leaders and others to coordinate a variety of complex meetings and events.
• Maintain calendars and ensure all appointments are up to date.
• Manage multiple projects with various deadlines; ensure deadlines are met.
• Assist with event logistical planning and coordination.
• Follow up with correspondences after external meetings (e.g. thank you notes, meeting notes).
• Attend and take notes during internal and external meetings and provide the executive team within 48 business hours.

• Ensure smooth coordination and communication between management and employees who may be working remotely.
• Assist with communications, marketing materials, and other information for internal and external audiences related to program activities and fundraising (e.g. calling and setting up connections).
• Interact with different stakeholders inside and outside the organization via phone, conference calls, and email to gather data and address requests and questions.
• Provide excellent customer service by addressing inquiries and assisting clients in a professional manner.
• Maintain confidential information and communication.
• Prepare written responses to routine enquiries.

• Provide administrative support, as needed, for other ECDI employees (e.g. scanning documents, mailings, printing documents).
• Perform Quarterly Board Meeting management, including maintenance of board documentation, preparation of agendas, preparation and distribution of Board Meeting materials, and taking of minutes.
• Prepare and modify documents including correspondence, legal documents, reports, drafts, memos, and emails.
• Collect, review, and analyze complex and confidential information; create reports, charts, budgets, and other presentation materials.
• Develop and maintain an executive task list for Advancement, Marketing, and Development in line with ECDI strategic goals.
• Summarize, prioritize, and research information into a concise and usable format for review.
• Help leadership team members with various life management tasks, as needed.
• Obtain and distribute reports to the executive leadership team as needed.

• Maintain accurate files, documents, and profiles for necessary paper files and in appropriate tracking systems.
• Maintain a thorough working…