Administrative Assistant

Administrative Assistant 2 page is loaded## Administrative Assistant 2locations:
Medical Center Campus time type:
Full time posted on:
Posted Todayjob requisition :
R141398

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Job Title:

Administrative Assistant 2## Department:

James | Radiation Oncology
** Scope of Position:
** The James Cancer Hospital and Solove Research Institute is committed to providing the community/region it serves with high quality health services in the detection, diagnosis, treatment and rehabilitation. This position provides leadership with a variety of supportive services necessary for the unit operations, so that optimal quality care can be delivered. This position, as a member of the team, is responsible for serving as a liaison between professional and technical staff, patients, general public, and other departments.

This position provides administrative support to the Director of Clinical Operations, Associate Director of Radiation Therapy, Technical Director and Business Operations Manager - Finance and other senior leadership as needed in the Department of Radiation Oncology.  The administrative assistant provides a broad range of basic to complex administrative services relating to calendar management, document preparation, travel management, meeting paperwork and preparation, and overall clinic workflow.  

This position services clinical faculty, staff, their patients and representative parties.  This position requires the ability to effectively communicate across internal and external organizations.  This position regularly interacts with faculty, college and health system leadership, as well as the department's management team.
** Job Duties**:35%     Provides support to Director of Clinical Operations, Associate Director of Radiation Therapy, Technical Director and Business Operations Manager - Finance; serves as first point of contact for questions regarding schedules from internal and external stakeholders; ensures leadership calendars are correct, and discrepancies are addressed; assists in gathering & compiling statistical data and other information. Provide backup administrative support to nurses, physicists, dosimetrists, therapists, medical records coding specialists, JPAS and PCA’s as needed.

Chief point of contact for conference room scheduling – D200.  Acts as a time Keeping editor in UKG system
35%     Provides administrative support to other leadership members within the Department of Radiation Oncology; coordinates multiple calendars ensuring appointments, meetings, and leave are scheduled in Outlook; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; records and transcribes meeting minutes; schedules travel accommodations both domestic and international; processes reimbursements; proactively aware of meetings and expected visitors and available to escort visitors/meeting attendees;

prepares & compiles teaching materials as needed; relieves leadership of routine administrative duties. Coordinate special events/catering/ purchasing for department.  Monitor and order supply needs for Radiation Oncology, i.e., office supplies, business and clinic cards, script pads, lab coats, therapy supplies, coffee, etc.
10%     Research, compiles and provides…