Accounts Payable Specialist

About

Jewish Columbus’ mission is to create a vibrant and secure community in Columbus, Israel and around the world. We do so by instilling Jewish pride and identity, protecting and securing the local community, connecting with Israel and Jews around the world and protecting vulnerable Jewish populations. Jewish Columbus has the unique ability to harness collective knowledge and resources to meet the various needs of our diverse Jewish community effectively and holistically.

We are the community convener. We respond to crisis and ensure a strong future for the Columbus Jewish community through robust and trusting partnerships with local Jewish agencies and synagogues. We are innovative. We are inclusive. We challenge the status quo and strive to be at the forefront of trends within the Jewish and non-profit communities. Work for an organization where your time and talent will be valued, and your voice will be heard.

For more information, visit our website ishcolumbus.org.

The Accounts Payable Associate is a key member of the Finance Department, reporting to the Finance & Accounting Manager. This role is responsible for day‑to‑day accounts payable operations, cross‑training in accounts receivable, maintaining vendor records, and ensuring accurate, timely processing of payments. This position supports a complex nonprofit organization raising $15–$25M annually and offers growth potential.

• Establish and maintain vendor account information in Foundant including obtaining W9s and payment information.
• Maintain the vendor ACH information within banking platform. Continuing to transition to a completely electronic process.
• Completes the weekly payables process.
• Manage the A/P email inbox to ensure that all invoices are reviewed and processed in a timely manner.
• Review and reconcile vendor statements.
• Review supporting documentation to verify coding accuracy for invoices, allocations, reimbursements, and check requests.
• Ensure that expenses are valid, approved, and compliant with organizational policies.
• Enter requests, prepare checks, ACH payments, confirm payments are approved and sent within a timely manner.
• Ensure all checks are loaded to Huntington Banks “Positive Pay” prior to mailing.
• Manually email remittance to all vendors and agencies receiving payments electronically detailing what each payment encompasses.
• Validate new vendor information by obtaining and providing proper tax documents and banking information on a regular basis.
• Ensure invoices, checks and other A/P documents are properly sorted, scanned and/or filed. Download monthly FSA, DCA and cobra reports – wait till end of month cobra
  -send a check
• Prepare monthly postage usage journal entry.
• Download Assurity and reconcile and pay – emailed
• Processes petty cash payments, replenishments and creates journal entry.
• Support internal controls related to disbursements, segregation of duties, and expense approval.
• Assist with annual audit work papers and materials pertaining to accounts payable, cash, and other accounts as requested.
• Communicate professionally with vendors, agencies, donors, and internal stakeholders.
• Respond to staff questions related to payments, reimbursements, and financial data.
• Create and compile various financial reports, records and general ledger accounts upon request.
• Cross‑train in accounts receivable functions.
• Other duties as assigned.

• At least 3 years accounting/bookkeeping experience.
• Working knowledge of GAAP (Generally Accepted Accounting Practices).
• Proficient with Microsoft, Word, Outlook, Teams and advanced knowledge of Excel.
• Excellent analytical and problem‑solving skills.
• Ability to work well in a team environment and interact professionally with colleagues.
• Dependable with a high attention to detail & accuracy.
• Ability to handle multiple tasks with good organizational skills.
• Possesses strong, professional verbal and written communication skills.
• Exhibits customer service focused behavior.
• Possess integrity for maintaining confidential information.
• Takes Initiative.
• Ability to work independently.

• Experience with accounting or donor database systems.
• Familiarity with Foundant, Sage, Quick Books, or similar accounting software.

Location:

Columbus, Ohio Metropolitan Area.