Deputy Clerk II - G115 Juvenile Court

This position is responsible for providing administrative and clerical support to the Juvenile Court Clerk’s Office and Juvenile Court operations.

• Receives court actions for processing; processes each accepted case by entering all data elements into a computerized court management system; assigns judges and case numbers; identifies each type of juvenile action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents.
• Attends Juvenile Court hearings, arraignments, probation revocations, and verdicts; coordinates courtroom activities with the judge, attorneys, and other participants.
• Prepares and files withdrawal of complaint letters for petitioners as needed.
• Answers telephone; researches and responds to inquiries about various court procedures; assists attorneys, judges, and the general public.
• Prepares and drafts various reports as requested or required.
• Receives, receipts, records, verifies, and submits fines, fees, costs, and other monies received by the court; disburses restitution payments; enters payment information into the system and posts to the proper case file.
• Pulls cases and delivers to judges; pulls records and makes certified copies. Enters legal documents, fees, restitution, records, parental notifications, traffic citations and fines, juvenile complaints, payments, and bonds into the computer.
• Assists the public at the counter; answers the telephone; picks up and delivers mail to and from the mail room; sorts mail and distributes it to appropriate personnel.
• Accepts and negotiates payment schedules for the collection of Juvenile Court fees. Files juvenile records, traffic cards, and restitution cards.
• Compiles juvenile information from police complaints and reports for dissemination to the Department of Juvenile Justice.
• Processes evaluation for termination of probation in Juvenile Court cases.
• Coordinates supervision transfers of Juvenile Court cases with other municipalities.
• Provides in- and out-of-court support for Juvenile Court proceedings.
• Receives, reviews, and corrects all lower court warrants and documents.
• Picks up complaints and traffic citations from the Police Department and Recorders Court.
• File stamps complaints and petitions for the Truancy Intervention Program (TIP); enters complaint data into the JCATS system; coordinates hearing dates; prepares, processes, and mails subpoenas and summons to appropriate parties; schedules review cases; attends bi-weekly court hearings; fills in appropriate information on orders for appointment of the Guardian ad Litem; processes, reviews, and mails orders; documents hearing results; schedules future review hearings;
  
  enters data into the computer system.
• Researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed.
• Reviews legal documents and court files to determine readiness for hearings, trials, judgments, and other dispositions; checks for timeliness, fulfillment of all notice requirements, completeness of required documentation, and compliance with state law, rules, regulations, and procedures.
• Coordinates with judges, attorneys, and other court personnel with the preparation of court trial calendars and dockets; prepares and distributes notices; schedules, prepares, and communicates notices to all parties regarding schedules and deadlines.
• Performs other related duties as assigned.

• Knowledge of relevant local, state, and federal laws and regulations governing the Juvenile Court and the Office of the Juvenile Court Clerk.
• Knowledge of record retention standards and requirements and relevant portions of the Open Records and Freedom of Information Acts.
• Knowledge of Juvenile Court policies and procedures.
• Knowledge of the operations and functions of local and state court systems.
• Knowledge of…