High School Registrar

Qualifications

High School education; minimum of three years of experience in a registrar role; extremely high integrity and ability to maintain confidentiality; excellent verbal communication skills; impeccable organization and management skills. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. FACTS, Naviance, and Parchment experience preferred.

The Registrar serves as the official record-keeper of grades, attendance, and permanent records for all high school students.

Ability to lift boxes and items not exceeding 20 pounds.

• Ministering to students compassionately and sincerely so they may continue to grow in their faith.
• Accepting the work at Mount Paran Christian School as a personal calling and identify themselves as ministers of the gospel of Jesus Christ.
• Maintaining immunization records according to state law ensuring that they are current
• Maintaining all student permanent records 9-12 grades
• Sending student records and transcripts upon request mainly upon transfer to another school
• Importing students’ grades at the end of each grading period
• Creating progress reports/report cards and posting to classroom management systems at the end of each grading period
• Creating a new transcript with current cumulative GPA at the end of each semester
• Maintaining all GPA calculations, ranks, and performance categories (honor roll lists)
• Auditing student transcripts bi-annually to ensure graduation requirements are being met and reporting any discrepancies to guidance counselor
• Uploading all student grades to Georgia Student Finance Commission each January and June for HOPE calculations
• Uploading any student athlete transcripts to the NCAA/NAIA as requested
• Uploading senior initial, mid-year, and final transcripts for electronic transfer to colleges as requested
• Process all transcript requests as requested for college application processing
• Be aware of upcoming college deadlines and assist college counselor in ensuring student transcripts and recommendation letters are being sent in a timely manner (Naviance is a platform we use to send college documents for seniors, and work must be completed over the summer to upload documentation (At the discretion of the Naviance rollover in July)
• Send all final transcripts to each graduating senior’s final college choice
• Removing student files upon withdrawal or graduation
• Upon graduation, purging the student record and prepare necessary documents for scanning for permanent storage or prepare for shredding
• Reporting to appropriate county as necessary any new student enrollments or student withdrawals
• Progressing student files to the next grade level at the end of each school year
• Transferring new students files from the Admission office to the Registrar’s office
• Requesting final transcripts from previous school attended for any new student
• Transcribing and creating a new transcript for any transfer student
• Answering and processing any phone calls and emails within 24 hours as required by the MPCS employee handbook
• Supporting high school honors night and senior graduation with academic grade chairs
• Assisting the counselors with the planning and implementation of activities as needed, i.e. PSAT, college visits
• Creating all course selection menus in preparation for course registration each Spring
• Work with guidance counselor in communicating course selection process to parents and students
• Once course selection process is complete, work to create a master schedule for the next school year based on student course requests and communicate with High School Head and Department Chairs in creation of the master schedule
• Configuring the SIS (FACTS) to set up the logistics of course registration to support the assistant principal who builds the student schedule (For example,…