Deputy Clerk II G115 Superior Court

Responsibilities

• Receive court actions for processing; enter all data elements into the computerized court management system; assign judges and case numbers; identify each type of court action based on substance and statutory procedural requirements.
• Determine if venue and jurisdictional requirements have been met; track cases to ensure successful processing; accept or reject each action based on completion and submission of all legal requirements and mandatory documents.
• Process criminal sentences and fine payments; strike jurors for domestic, criminal, and civil cases; process paperwork for appeals, adoptions, and attorneys’ paperwork.
• Attend arraignments, guilty pleas, docket calls, trials, jury selection, and probation revocations; record required information for official records; enter information into the official court record; generate notices, bonds, and other documents as needed.
• Assist the public at the counter; answer telephone; research and respond to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolve complaints; retrieve and interpret case history information; assist judges and attorneys as needed.
• Receive, record, verify, monitor, and submit fines, fees, costs, and other monies received by the court; disburse restitution payments; enter payment information into the system and post to the proper case file.
• Receive, docket, and file warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Receive paperwork for passports and forward documents to Passport Services.
• Send DUI and surrender of parental rights notices to the local newspaper.
• Prepare and process sentences, bond forfeitures, sentence reviews, appeals, adoptions, orders, bench warrants, and revocations.
• Check fines for probation officers.
• Complete prisoner histories; receive fines; pick up and secure cash bonds; secure warrants.
• Research criminal case information for various agencies; answer prisoner questions and mail; respond to phone inquiries and assist the general public.
• Maintain all court documents and ensure filing processes are consistent.
• Verify all Superior Court documents from the previous day; make corrections where needed.
• Prepare and draft various reports as requested or required.
• Assist and respond to prisoners in filing habeas corpus actions; bill inmates when filing civil cases; maintain records of payments and correspondence.
• Pull cases and deliver to judges; pull records, make certified copies, and fax documents.
• Process notary public applications.
• May assist the Chief Deputy with the operation of the financial division of the Superior, State & Juvenile Court Clerk’s office to receive, verify, account for, and balance fines, fees, and funds; prepare reports and disbursements for funds; maintain office accounting records; balance and review financial reports; coordinate daily verification and audit of all funds received by the office; prepare daily and weekly deposits;
  
  enter and monitor debit and credit entries in ledgers; and assist in monitoring account activity and evaluating statutory and regulatory changes.
• Perform any other related duties as assigned.

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of modern office procedures.
• Knowledge of the operations and functions of local and state court systems.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of bookkeeping and accounting practices.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in basic mathematics.
• Skill in dealing with the public.
• Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to…