Extra Curricular Activities; ECA Secretary ; Battle High School

Position: Extra Curricular Activities (ECA) Secretary 12 (Battle High School), 2025-26
(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Title

Extra Curricular Activities (ECA) Secretary 12

Schedule / Grade

Grade 28

Job Code
09

SEC
12706
FLSA

Non-exempt

Calendar

SEC
12

Benefits

Eligible - 60 day waiting period

Contract Type

Notification

Bargaining Unit

None

Revised Date

11/19/2014

PURPOSE

This position will provide administrative support to the Athletics and Activities Director, including welcoming visitors, assisting coaches and club sponsors, and providing clerical support for the school's athletics and activities programs.

ESSENTIAL RESPONSIBILITIES AND DUTIES

This Office Personnel is responsible for:

• Greeting office visitors, staff and students.
• Support the Director of Athletics and Activities
• Support coaches and club sponsors
• Schedule athletic events on the Collaborative Calendar
• Create and maintain team rosters
• Manage student physicals
• Communicate with game workers to summarize duties prior to games
• Special Payroll for game workers - hourly and salary
• Officials vouchers: calculate pay and turn in to bookkeeper
• Game day management (Make game bags for game workers: gates, score tables, press box)
• Work with programs such as Hometown Ticketing and Event Manager
• Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit (Use the "Apply for this Job" box below)..cpsk
12.org

REPORTING RELATIONSHIPS

Reports To:

Principal, Assistant Principal and Athletic Director

Supervises:
None

QUALIFICATIONS

Minimum:
High School Diploma. Microsoft Office proficient.
Accurate and detail oriented. Interpersonal and excellent telephone communication skills.

Preferred:
Prior office/clerical experience and familiarity with computer programs and a quick learner of new computer programs.

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:
Read and interpret documents such as instructions and procedure manuals;
Write simple reports and correspondence;
Speak with colleagues, athletic staff, administration, and students.

Computation:
Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing;
Calculate figures and amounts such as discounts, interest, proportions, and percentages.

Reasoning:
Interpret instructions furnished in written, oral, diagram or schedule form;
Solve problems when such problems have a variety of concrete variables.

Technology:
Demonstrate strong computer skills including word processing, spreadsheets, and databases;
Learn new systems and software.

Other

Skills and Abilities:

Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills;
Safeguard confidential information.

Physical Demands:

While performing the duties of this position an employee is regularly required to sit, talk and hear;
The employee is frequently required to move about and use fingers and controls;
The employee is occasionally required to reach, bend, and lift and carry up to ten pounds;
Close vision ability to look at a computer screen for long periods of time is required.

Attendance:

Consistent and regular attendance is an essential function of this position.

Conditions and Environment:
The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer