Senior Executive Project Manager Columbia, MD

Strategic Outcomes of this Position

The senior pastor will maximize his impact and influence through Bridgeway Community Church and globally by having all operational and administrative details proactively managed by his Senior Executive Project Manager.

The duties, responsibilities, and position requirements require execution with the highest degrees of discretion and confidentiality.

• Manage Dr. Anderson’s calendar as his primary scheduler for all meetings while guarding requested block out times
• Maintain ample down time between calendar commitments and schedule meal breaks
• Ensure travel arrangements are made and communicated to the Sr. Pastor in advance and the day of/before the commitment
• Prepare agenda, talking points, research, and information from previous meetings and send them to Sr. Pastor in advance of the meeting for review the day of/before the meeting
• Identify for each event the role the Sr. Pastor will have (speaking, hosting, attending)
• Provide context for meetings as appropriate; determine if there will be opportunities for key connections with other attendees (Public/political/entertainment/influencers, etc.);
  Determine if press will be present at the event/activity
• In collaboration with the Director of Public Relations, develop presentations, handouts, and digital and print material for meetings
• Debrief all meetings and identify follow-up action steps and commitments for the Sr. Pastor
• Conduct daily briefings in the morning and each afternoon to prepare for the current day, time-sensitive items, and remainder of weekly schedule and commitments
• Research relevant history, pertinent political points, key people, and relevant biblical scripture applicable to each engagement; provide a summary at least 48 hours in advance of the event
• Prepare, reconcile, and submit expense reports on time
• Other additional and/or alternative duties as assigned from time to time

• Coordinate food as appropriate/requested
• Inform Dr. Anderson of any members who will be present, absent, late, or will leave early
• Procure all supplies needed for the meetings (chart paper, books, coffee supplies)
• When requested, type minutes and store in an accessible online drive (excluding Elder meetings)
• Identify and communicate follow-up action steps for Dr. Anderson and all meeting participants (excluding Elder meetings)

• Ensure Dr. Anderson knows the location of the meeting and/or if it will have a virtual component
• Ensure Dr. Anderson knows the expectations for dress at the meeting
• Provide any information, details, research or preparation needed for the meeting

• Review guests who will be attending each Friday prior to Sunday
• Coordinate with the Director of Public Relations to ensure guests will be greeted, credentialed, and seated as appropriate
• Ensure the caterer knows how many guests to prepare for and any dietary preferences/restrictions
• Confirm that hosting location (Exec. Conf. Rm or Sr. Pastor’s Office) is cleaned and prepared for guests

• Assist with research for the sermon series
• As sermon notes are distributed, be attentive to materials that Dr. Anderson has developed that might support the message/sermon series
• Ensure Sr. Pastor is aware of announcements associated with the message/service
• Communicate with individuals/ministries who may be mentioned in the message so they are prepared to engage with the congregation
• Confirm that any website links that are mentioned in the message are working properly
• Ensure Dr. Anderson is aware of any creative elements that are planned and how it ties with the sermon topic

• Provide a summary sheet with the following information:
  • The name of the security detail
  • The person who will be driving the secondary car between campuses
  • The name of the Clergy on Call
• Coordinate the limo driver between campuses
• Organize Dr. Anderson’s notes after each service
• Coordinate mic and sound check
• Communicate any last minute changes or updates to the sermon with the service director
• Ensure fans and lights are adjusted properly
• Confirm any props Dr. Anderson needs are available

• Review Speaker Request Form to ensure details are specific and complete
• Identify and communicate purpose and intended outcomes for the engagement
• Provide a one-page overview for Sr. Pastor that includes the following:
  • Previous requests/appearances
  • Potential social and/or professional connections associated with requesting organization or location
  • Requested role (Hosting, speaking, attending)
  • Brief biography of organization
  • Budget
• For approved requests:
  Execute contract
• Maintain secure record of contacts and contracts
• Secure financial deposits of honorariums and love offerings and maintain proper records
• Communicate speaker needs with host and manage expectations of speaker obligations (air travel, hotel room preferences, meal…