Contributions Coordinator; Columbia, MD

Summary

The Contributions Coordinator is responsible for the receipt, entry and balancing of all employer remittance. The Coordinator is responsible for communicating any variances or discrepancies to the employer.

• Opening all mail relating to employer and employee contributions, entering contribution forms in the computer, balance to bank deposits and monthly deposit logs.
• Updating bond information, creating, and mailing discrepancy notices, creating, and mailing liquidated damages letters and reminder notices, tracking discrepancy and liquidated damages letters.
• Prepare contribution reception report, delinquency report, liquidated damages and discrepancy reports for trustee meetings and legal counsel.
• Making copies as required, filing forms, and reviewing monthly PDF files.
• Creating and maintaining fund‑specific procedural manuals, contacting the employers and the union hall for missing employee information, communicating with members on various contribution issues.
• Setting up and maintaining reciprocity for members working outside their home locals, setting up and maintaining vacation accounts as well as vacation check runs.
• Respond to common inquires or complaints from employers and financial institutions through written and oral communication.
• Regular and predictable attendance is an essential function of this job.

Excellent Customer Service Skills Are a Must.

Post High School education or prior related work experience preferred. Ten Keypad speed is a must.

Must have good communication skills. Coordinators must possess the ability to respond to common inquiries or complaints from employers and financial institutions through written and oral communication.

Must have strong knowledge in accounts receivable. Coordinators must be able to calculate figures and amounts using basic math skills. Knowledge of decimals, fractions and percentages are required.

At least 80% of the essential job functions are performed while sitting at a computer desk, focusing for long periods of time on certain tasks.

The position operates in an office/clerical setting, using standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, etc. The department can be fast paced and most work is done independently. Must be able to multi‑task. Must be detailed oriented.

Working knowledge of Microsoft Office Products. Experience with Word, Excel and Outlook is essential.

Must be able to look at a problem logically and figure out the source of the problem using mathematical balancing skills and recollection of repetitive problem sources.

Full time. Monday – Friday, 8:30am – 5:00pm. Requires in‑office days but also offers at‑home flexibility after 90 days.

• 14 paid holidays
• 10 paid vacation days
• 12 paid sick days
• 6 weeks paid adoption/foster care leave
• Employer‑paid basic life
• Long‑term disability and short‑term disability insurance
• Medical, dental and vision insurance, with option for dependent coverage
• 401(k) with employer match
• Tuition reimbursement

The current starting rate for this position is $21.68 per hour. This is a union position. The pay rate for this position is determined by the collective bargaining agreement and may be dependent on experience, skills, education and other business factors.

Bene Sys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees’ successes. We want to be a place people want to work, feel proud of what they do and feel fulfilled both professionally and personally;

creating a place where employees can find long‑term growth and potential.

• Collaboration:
  
  working together across 31 locations to achieve the best for the company and our clients.
• Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues.
• Integrity: doing what we say we will do. Upholding strong ethical and moral principles

Reasonable accommodations will be made so that qualified individuals with disabilities are able to complete the application process and, if hired, fulfill the essential functions of their job.