Administrative Assistant

Job Title:

Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant who will play a key role in ensuring the smooth operation of our office. The ideal candidate will answer phone calls, greet visitors, and provide essential support to various departments, including Corporate Services, Benefits, Accounts Payable, and the Travel team.

Responsibilities

+ Answer phone calls and greet visitors as needed.

+ Assist Corporate Services in sorting and distributing incoming mail.

+ Process court orders for child support.

+ Support the Benefits department with Leave of Absence paperwork and Tuition Reimbursements.

+ Aid the Accounts Payable department with mailing vendor and refund checks, as well as scanning and emailing invoices.

+ Handle vendor correspondence for the Accounts Payable department.

+ Contribute to special projects, develop and send correspondence, and file/archive documents for Corporate Services.

+ Arrange and coordinate corporate meetings and lunches.

+ Verify travel manifests and order meeting-related supplies for the Travel team.

+ Maintain and order office supplies and other items as needed.

+ Perform other duties as assigned.

Essential Skills

+ Data entry and administrative support experience.

+ Proficiency in clerical tasks and accounts payable processes.

+ Strong skills in Excel and other Microsoft Office applications.

+ High School diploma or equivalent.

+ Excellent organizational skills with attention to detail.

+ Ability to multi-task and manage competing priorities.

+ Effective communication skills, both verbal and written.

+ Discretion and judgment in handling confidential data.

Additional

Skills & Qualifications

+ Clerical/administrative experience is strongly preferred.

+

Experience with Outlook, Word, PowerPoint, and ability to learn other software within the organization.

Work Environment

This role requires five days on-site, with working hours from 8 AM to 5 PM.

Job Type & Location

This is a Contract position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbia,MD.

Final date to receive applications

This position is anticipated to close on Mar 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.