Business Development Coordinator

First Finish, a Premier Full-service Hotel Renovation Contractor Is Now Part Of The Shawmut Family! As a 100% Employee-owned Company, We Are Committed To Our People, Client Service, Execution, And Safety. Here’s a Glimpse Into What We Are Offering

• Health, Dental and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Paid time off
• The Extras: cell phone, laptop, pet insurance, financial planning services and many more.

• Provide comprehensive administrative support to the Executive and Business Development team leads which may include but not be limited to agenda preparation, travel planning, and meeting coordination.
• Coordinate logistics for industry conferences, client events, and business development trips.
• Assist the executive team with exhibit collection and organization and contracts as needed.
• Assist in the preparation, formatting, and review of client contracts and related documentation.
• Coordinate contract execution and maintain organized records of signed agreements.
• Track contract status and follow up on outstanding items to ensure timely completion.
• Maintain version control and ensure consistency across contract templates and language.
• Liaise with internal stakeholders and clients to facilitate contract revisions and approvals.
• Support compliance with internal policies and external client requirements.
• Provide administrative support to the legal and executive teams as needed.

• Assist with updating and maintaining the CRM database, including weekly updates and reporting.

• Develop a baseline/functional knowledge of proposal editing software as needed to support overflow and backup to current Proposal and Marketing Associate.

• Experience : 3-5 years of professional experience as an administrative and/or marketing support role.
• Education : BA preferred in business, writing, legal or other related field.
• Additional Role Specific
  
  Skills:
  • Familiarity with Adobe and InDesign is a plus, but not required
  • Experience using CRM systems and tracking tools preferred
  • Highly organized with excellent attention to detail, especially when tracking data or supporting executive-level operations
  • Self-starter with the ability to manage multiple priorities, meet deadlines, and follow through on assigned tasks
  • Flexibility and willingness to work outside standard hours when necessary to support business development efforts
  • Ability to manage multiple priorities and maintain confidentiality

First Finish prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Columbia Base Salary Range: $60, The range stated is specific to Columbia, Maryland. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.