Office Assistant; Temporary

Start Date: ASAP

Location: Columbia Heights Campus

Reports to: Director of Operations

FLSA Status: Exempt

Updated: November 2025

The Office Assistant is a committed member of a school team that is closing the opportunity gap. The Office Assistant acts as the first point of contact for our families and scholars. They create an inclusive and welcoming environment for our parents and scholars. Their work enhances key operational functions of the job impacting both families and staff. This opportunity is ideal for someone who is energized by challenging work and is able to work collaboratively across lines of difference with an emphasis on cultural sensitivity and inclusiveness.

Prodeo Academy, a network of public charter schools serving the Twin Cities, is a meaningful education solution that is closing the opportunity gap through data-driven instruction in a culture based on a foundation of five core values:
Perseverance, Respect, Integrity, Development, and Enthusiasm. Shared expectations around these values enhance the opportunity for our scholars to reach their full potential. We are looking for team members committed to helping our students access greater opportunities, achieve future success, and contribute to the vitality of our community.

The following duties represent the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist with attendance, absence and tardy tracking; enter information into a proprietary student information system;.
• Assist with student health checks as needed; serve as backup to school nurse in providing basic first aid to ill or injured students, and make appropriate notifications to parents or guardians.
• Answer phones, greet and direct visitors, take and relay messages; provide routine information to students, parents or guardians.
• Provide a welcoming environment for our families and visitors.
• Assist with parent and staff communication.

• Maintain punctual and consistent attendance.
• Perform a variety of clerical activities, including preparing routine correspondence, sorting and filing of records, documents, mail and other material.
• Enroll, add, transfer, or drop students according to established procedures; create student cumulative folders; verify residency and immunization information.
• Provide quality customer service for incoming and current families regarding the registration process, intent to return, and family engagement events.
• Support the enrollment team’s efforts by answering questions from and speaking with prospective families, and occasionally supporting enrollment special events.
• Maintain student information systems to accurately reflect updated contact information for families.
• Perform a variety of clerical activities, including preparing routine correspondence, sorting and filing of records, documents, mail and other material.
• Ensure safety of students at all times.
• Maintain regular, reliable, and predictable attendance, which is an essential function of the role.
• Perform other related duties as assigned to meet the ongoing needs of the school and organization.

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Prodeo Academy reserves the right to modify duties at any time.

• Education Required: High school diploma, 2 or 4 year degree is preferred.
• Experience working in operations within a school environment preferred.
• Experience working with children preferred.
• Second language strongly preferred and additionally compensated:
  Spanish, Somali, Karen, or Kayah.

• Commitment to Prodeo Academy’s mission and values.
• Ability to build positive, trusting relationships with scholars and families.
• Ability to support diverse learners.
• Cultural responsiveness and sensitivity.
• Data-driven mindset and commitment to continuous improvement.
• Professionalism, reliability, and strong ethical judgment.
• Outstanding attention to detail and willingness to get the job done
• Excellent organizational, planning,…