AP & Cost Specialist

Company Summary

For over 60 years, Schellinger Construction has been building highways, roads, and private development projects across Montana. We work primarily in Northwest Montana and provide a full range of services, including earthwork, trucking, gravel crushing, concrete supply, aggregate surfacing, culvert/pipe installation, asphalt paving, and retail aggregate supply (gravel, asphalt). As a family business, we invest in our employees over the long term, providing a bonus program and a complete benefits package including vacation, pension plan, and health insurance.

• Each week reviewing employee information on timecards (Traqspera) to ensure completeness and that the phase coding is accurate. Once review is completed, import timecards into Spectrum. Review Payroll Summary Report from Spectrum and advise Payroll of any errors for correction.
• Provide backup support for Traqspera - time card system
  • keep employees, jobs, equipment records up-to-date
  • set-up new users
  • troubleshoot user and system issues
• Build and manage Job Daily Material Reports (DMR). Includes weekly quantity updates, import of quantities into Spectrum, and review Labor and Equipment Reporting with Quantities for accuracy and workflow.
• Monthly projection process: refresh and analyze excel based job analysis queries and reports in preparation for monthly project projections.
• As needed, assist with phase code issues relating to supplier invoices
• When needed follow up with Field Superintendents to:
  • get time cards that have not been submitted
  • discuss time card corrections
  • provide them with additional phase codes
• Once we have been awarded a job, importing the Job Budget from the Estimating Program into Spectrum
• Completing monthly data entry (generally on the 25th) of production and financial data (Progress Estimates) provided by MDT into Spectrum
• Completing monthly data entry of the quantities we have completed for the month and then producing the Pay Application Report. Review Pay Application Report with Job Superintendent before distributing to the client (most private work)
• Backup support for monthly under/over-billing summary to accompany the monthly financial statements
• Setting up small jobs and monitoring their progress by talking to job superintendents to understand when each job item is going to be completed. This enables more accurate reporting and projections

• Assist with entering invoices in the accounting system daily
• Process and reconcile state material invoices monthly
• Provide backup support to pay, reconcile Bank of America credit card receipts to individual employee statements, generate expense reports for missing receipts, ensure proper coding, import into Spectrum operating system, and generate zero net checks monthly
• Backup support to process weekly check runs and prepare checks for mailing

• Assist with weekly diesel data entry into accounting software
• Provide backup support for other administrative and accounting tasks as assigned

• Able to meet deadlines while working effectively in a fast-paced, friendly office environment
• Strong attention to detail and organizational skills
• Commitment to continuous learning and the ability to provide and receive feedback
• Experience in Accounts Payable and/or Job Costing preferred
• Proficiency in Microsoft Office; ability to learn new accounting systems
• Commitment to working in a team environment and the ability to maintain confidentiality

Compensation offered with this role will be based on work experience and capability

Schellinger Construction Company is a drug free and Equal Employment Opportunity Employer