Human Resources Specialist

Overview

Join Our Team as the Front Line of Human Resources!

We will accept the first 100 applications or applications up to the closing date, whichever comes first.

Serves as the primary contact for the Human Resources (HR) Department, providing professional and responsive support to employees, applicants, management, and external customers. Provides comprehensive technical and administrative support across various core HR functions, including recruitment and selection, personnel actions, Human Resources Information System (HRIS) administration and data management, and classification and compensation. Ensures a high level of customer service via phone, email, and in-person interactions.

Coordinates and processes assigned programs and activities in collaboration with other divisions, departments, and outside agencies.

The ideal candidate will possess exceptional attention to detail, strong data accuracy, excellent communication skills, and a commitment to providing exceptional service to both internal and external customers. Provides high-quality customer service to internal and external customers by responding to inquiries and delivering accurate information regarding the City’s Human Resources programs and functions.

• Processes personnel action forms to accurately document and implement employee status changes, including new hires, separations, compensation adjustments, and other related personnel transactions.
• Performs accurate data entry within the HRIS and ensures data integrity through routine audits and quality control measures.
• Coordinates and completes the pre-employment process for new hires, including conducting background checks, scheduling drug screenings, processing new hire documentation, completing I-9 verification, and performing required data entry.
• Administers and facilitates the new hire onboarding program by preparing materials, coordinating logistics, and presenting on the City’s policies, resources, and benefits. Promotes the City as the employer of choice by highlighting culture, perks, and opportunities.
• Assists with a broad range of HR-related matters while maintaining and processing a high volume of confidential records and sensitive information with discretion and integrity. Maintains employee personnel files and ensures compliance with records retention schedules and records management requirements for HR-related documentation.
• Provides support to the recruitment process, including aiding with interview preparation, serving as a representative of the City at job fairs and outreach events, and presenting on the recruitment and onboarding process at various professional development and training events.
• May complete a variety of special projects and assignments, including public safety applicant questionnaires, responding to public records requests, compiling data and preparing reports, processing employment verifications, and supporting HRIS implementation and system enhancements.
• Performs other related duties as assigned.

• Associate's Degree in Business Administration, Human Resources, or a closely related field. A Bachelor’s Degree in a related field is preferred.
• Three (3) years of progressively responsible experience in administrative support or customer service, preferably in Human Resources. Experience in the public sector is preferred.
• An equivalent combination of education and job-related experience may be considered on a year-for-year basis.
• Valid Arizona Operator’s Driver’s License.

To view the full job description and learn more about the responsibilities and qualifications, please click to view the Class Specification here.