Compensation Specialist, HR​/Recruitment

Compensation Specialist (Temporary) Hybrid Schedule!

We are seeking a detail oriented Compensation Specialist to provide temporary support to our Total Rewards and Compensation our client's team during a period of high activity and system transition. This role will focus heavily on equity programs, bonus administration, compensation reporting, and Oracle-related tasks. The ideal candidate has prior compensation experience, advanced Excel skills, and is comfortable communicating complex compensation topics to a wide range of stakeholders.

• Support equity-related activities including RSU vesting, new option grants, dividends, and RSU swap election processes

• Confirm employee eligibility for RSU swap elections and gather required employee information

• Manage and track RSU elections through JP Morgan and paper election processes

• Collect and upload election data into JP Morgan for new users

• Coordinate RSU swap communications with payroll

• Prepare and distribute equity-related communications, grant letters, and templates

• Track dividend communications, employee follow-ups, and confirmations

• Assist with bonus calculations and spreadsheet validation

• Run macros and prepare bonus letters for separation and distribution

• Populate templates for annual bonus payments and bonus calculations

• Coordinate communications between compensation, payroll, and leadership

• Prepare payroll files and support executive approval processes

• Validate spreadsheets, formulas, and market data updates

• Track and collect HR acknowledgements

• Support Oracle audits by comparing current compensation data to Oracle records

• Prepare and distribute final compensation files and payroll data

• Respond to compensation-related questions from HR Business Partners

• Support communication to employees regarding time off changes

• Respond to employee questions related to compensation and time off

• Audit data loaded in Oracle versus legacy systems

• Populate templates for compensation changes

• Assist with Oracle transition tasks, audits, and updates

• Support position creation and compensation data entry in Oracle

• Run Oracle reports and coordinate distribution to AskHR

• Add compensation information to Glide requests and partner with internal stakeholders on process improvements

• Support offer letter processes for non-North America populations, including tracking receipt

• Help manage and organize the compensation inbox and respond to inquiries

• Schedule meetings and provide administrative support to senior compensation leaders

• Maintain accurate tracking files and documentation across all compensation activities

• Prior experience supporting compensation, total rewards, or HR operations

• Advanced Excel skills required, including formulas, macros, and spreadsheet validation

• Highly organized with strong attention to detail

• Clear and professional communicator, comfortable discussing topics such as equity, stock options, bonuses, and dividends

• Experience working with HR systems such as Oracle and JP Morgan strongly preferred

• Ability to manage multiple priorities in a fast paced, deadline driven environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to…