Event Manager

Job Status | Regular Part-Time, Non-Exempt

Compensation | $30-$34/hour, 10-20 hours per week, varies seasonally based on event load

Direct Report | Program Director

• Up to 48 hours sick time per year
• Ability to contribute to SIMPLE IRA starting January 1, 2026 with employer matched contributions up to 3% annually
• Cell phone stipend ($30 per month)

The Events Manager plays a pivotal role in the Programming and Operations teams at the Center for the Arts. This position is responsible for orchestrating a wide range of events as assigned, from private rentals to Center-produced events and collaborations with other organizations. Reporting to the Program Director, the Events Manager ensures that each event for which they are responsible is executed flawlessly, delivering a seamless and memorable experience for both clients and guests.

• Collaborate closely with the Sales Manager to ensure the client has a seamless transition from the booking and contracting phase to the event planning phase.
• Lead the planning, coordination, and execution of assigned events, serving as the primary point of contact for clients, vendors, and internal teams. Coordinate all logistical elements, including A/V, food/beverage service, vendor management, facility preparedness, and post‑event closeout.
• Create Banquet Event Orders (BEOs) for assigned events, ensuring every detail is captured and communicated using approved Programming Team templates. This may include separate BEOs for client communication and staff distribution.
• When not serving as Event Captain for an assigned event, complete a clear and comprehensive BEO hand‑off to the Event Captain.
• Train clients and partners on building access, event setup and breakdown procedures, and use of Center facilities as needed.
• As requested by the Program Director, collaborate closely with other members of the Programming team to contribute to the visioning, planning, and execution of Center‑produced events.

• Direct high‑end event production for a diverse portfolio, ranging from large‑scale community events to intimate private celebrations, including weddings, rehearsal dinners, and galas.
• Act as the primary point of contact for clients and vendors, meticulously managing equipment procurement, luxury catering logistics, and onsite venue operations.
• Design bespoke event layouts and master timelines to ensure seamless execution and a premium guest experience from arrival to departure.
• Standardize planning workflows and lead comprehensive post‑event evaluations to ensure continuous improvement and client satisfaction.

• Act as Event Captain as assigned. Report to the Operations Manager when serving as Captain for events planned by a different team member.
• Lead staff and manage event flow and operations on the ground, including setup and troubleshooting, to ensure an exceptional guest and client experience.

• Provide the Sales Manager with accurate information and post‑event reporting to support the creation of invoices for deposits, rental fees, bar fees, and other charges; coordinate with the Accounting Department as needed to ensure timely and accurate payment processing.
• Collaborate with the Operations and Programming Teams to continuously improve event efficiency, optimize future events, and ensure high levels of client and guest satisfaction.
• Recommend improvements and streamlining measures for the Center's rental and event policies, pricing, and procedures to the Program Director.
• Perform other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities. The Center for the Arts is a collaborative organization that relies on teamwork to do great things.

This position requires someone who thrives in a dynamic, fast‑paced environment and is dedicated to creating unforgettable experiences for event attendees while maintaining the Center’s high standards of excellence.

• Strong organizational skills with exceptional attention to detail and the ability to…