Recording & Licensing Specialist

Join the highly service-focused Broomfield Recording Division as a Recording and Licensing Specialist
, where accuracy, legal knowledge, and public service intersect. This role is ideal for candidates with paralegal experience or a background in title work
, particularly those familiar with real property documents such as deeds, liens, easements, and plats. We are seeking a detail-oriented, collaborative professional who values continuous learning and takes pride in delivering accurate, efficient, and courteous service to the community in a fast-paced, public-facing environment.

Salary Range: $19.58- $26.48/hour

Free Recreation Center Pass (Gym & Pool)

14 days annual leave + 80 hour sick leave + 12 holidays per year

Continuing education credits and biannual licensing fees covered by CCOB

Excellent benefits including medical, dental, vision, and more

Wellness discounts on medical premiums

The incumbent performs a wide variety of routine and complex recording, licensing and administrative support work in the City Clerk’s Division of the City and County Clerk and Recorder Department. The Recording and Licensing Specialist is a technical and professional level position responsible for the oversight and input, retrieval and quality control of permanent land records documents, examination and acceptance of marriage and civil union licenses and applications.

The position evaluates forms and documents presented by individuals applying for marriage/civil union licenses and passports and decides whether the documentation and forms presented are sufficient. While performing these duties, ensures all County policies and procedures, all state laws and all Federal policies and regulations are adhered to. The incumbent exemplifies the characteristics of a collaborative, innovative and resilient work culture and along with the leadership team, models the appropriate behavior to create and maintain a resilient work culture within the department.

The incumbent provides holistic services to the public by seeking ways to integrate programs or services provided by other departments, divisions and agencies. The incumbent works in partnership with other employees, departments/divisions, agencies and the public in delivering effective and innovative services.

• Perform all Recording Division duties as Subject Matter Expert including receipt, scan, index, verify, and record public documents such as deeds, liens, deeds of trust, maps, and plats while maintaining compliance with office policy, state statute, and federal regulation

• Oversee mail operations for the entire City and County of Broomfield including opening, sorting, disbursement of incoming mail and packages, managing postage reports, and coordinating with finance for department reimbursements

• Process electronic documents, complete eRecording, balance cash drawers, correct receipting errors, and complete daily opening/closing procedures including securing cash/check deposits in compliance with state statute and office policy

• Create permanent images of recorded documents using desk and large format scanners, identify and correct discrepancies between document images and indexes, and manage document retention according to County, State and Federal policies

• Review and process marriage/civil union licenses, monitor execution of oaths and forms, function as notary, and provide public services including recording information, fee collection, and education on document access

• Compile, interpret, and prepare data for studies and reports, process Monument Records from State Department of Local Affairs, and provide additional support to Licensing and Elections as needed

• The assigned incumbent assists in providing administrative support to the Board of Equalization. Collaborate with various departments to verify procedures for the yearly appeal process.

• Processing and data entry of paperwork for the Board of Equalization for the yearly appeal process and abatements as submitted throughout the year.

• Coordinates and schedules hearings with Board of…