Administrative Assistant

We are seeking a detail-oriented and organized Administrative & Operations Coordinator to support procurement tracking, fleet coordination, office administration, and shipping activities. This role plays a key part in ensuring smooth day-to-day operational support across multiple functions including PO tracking, fleet management, office services, and monthly reporting activities.

Logging/Tracking POs:
Add invoices from service POs in PO tracker. Review POs in Oracle weekly and update invoice status. Code non-PO invoices. PO Receiving:
Once material deliveries are physically confirmed by COMS or warehouse coordinator, generate system receipts in Oracle. Keep a list of materials for POs to help track receipt of numbers and orders.

Requesting New Hire/Replacement badges from SOC

• Assisting Budget Analyst with accruals
• Assigning and reassigning fleet units
• Requesting disposal of mile’d-out/wrecked vehicles
• Assisting techs with fleet maintenance arrangements
• Tracking registration renewals & delivery to drivers
• Scheduling detailing of returned units that will be redeployed to the field
• Pool reservations – assist with reserving pool units, check in/out of units in Holman, distributing and receiving pool keys

• Track and ship packages through Fed Ex

• Office AED & Rugs with Cintas
• Meals/meal setup and cleanup
• Calling for printer maintenance, and maintaining paper levels

• Monthly meeting with Fleet
• Check Requests from Williams Treasury
• Safety Leader awards and nominations
• Service tracker for Accruals

High school diploma or equivalent required.

At least one (1) year of related work experience in administrative support, office coordination, or similar roles.

• Basic computer skills, including the ability to use: